Administrative Assistant - Operations

About DarkVision Technologies Inc.

DarkVision is a Vancouver-based tech company that has been disrupting the industrial imaging market since 2013. We have created the world’s most advanced acoustic-based imaging platform, revolutionizing how our clients quantify and visualize the integrity of their critical assets.

Backed by Blackstone, one of the world’s largest private equity firms, DarkVision’s team of Software, Mechanical, and Machine Learning Engineers and Data Analysts is rapidly expanding to meet the demand for the company’s current and upcoming products.

Our employees work on cutting-edge technologies that blend science with real-world applications. We invite you to join our team for the exciting journey ahead as we become the global leader in industrial imaging.

Your Job

We're seeking an Administrative Assistant to support DarkVision's expanding global operations team. In this position, you'll play a key role in executing and continuously improving various business processes that underpin our industry-leading services. During this period of rapid growth at DarkVision, you’ll have the opportunity to shape the systems you work with each day (really – we mean this).

Prior experience supporting operations activities is beneficial, but not required. This role is perfect for you if you are confident with digital technologies, proactive, highly organized, and take ownership of your work. We're looking for someone who applies consistency and an eye for detail in their daily tasks.

Success in this role depends on your willingness to learn the intricacies of our field deployment workflows and operations systems. You'll collaborate with our global team of 300+ professionals, so excellent communication skills is crucial.

This role is fully on-site at our North Vancouver, BC HQ, where employees enjoy a wide array of amenities including a fully equipped gym, squash court, steam room, climbing wall, and more! Join our world-class team that's revolutionizing how industrial operators evaluate multi-million-dollar assets.

What You Will Do

• Support Operations Activities: Collaborate with operations managers to execute and refine business processes, ensuring that procedures are performed consistently and correctly.
• Systems Administration Support: Provide day-to-day administrative support across DarkVision's core business systems, including user account management (setup, access changes, deactivation), routine database maintenance and data integrity checks, and generating reports and dashboards for operations and management teams.
• Equipment & Fleet Management: Support asset management activities including maintaining records, tracking maintenance schedules, renewing registrations, organizing new leases, and coordinating with relevant teams to ensure completion.
• Health, Safety, and Environment (HSE) Support: Track certifications, support audits, create reports, plan inspections, and manage training schedules in support of our global operations.
• Onboarding Assistance: Play a vital role in the onboarding process for new hires within the field operations team. Coordinate and deliver training sessions, ensure necessary paperwork is completed, and provide guidance to newcomers as they integrate into the team.

Who You Are

• Highly Organized: On-the-ball, no matter the task. Never miss a deadline.
• Detail-Oriented
• Adaptability: Flexible and adaptable to evolving tasks and responsibilities.
• Excellent communication skills, verbal and written. (Seriously – we mean this one).
• Tech-Savvy: Comfortable with using technology, especially learning to use new software applications.
• Prior experience that demonstrates an ability to work in a busy environment with competing priorities.

General Salary Range

For this role, we anticipate paying $55,000 to $65,000 per year. This role is also eligible for full benefits, competitive vacation allotment, flexible hours and work environment, and access to our state-of-the-art facilities (on-site gym with squash court, climbing wall, steam room, and yoga studio).

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