Account Payable Specialist

Our client is a well-established technology company seeking an experienced Accounts Payable Specialist to join their finance team on a temporary basis, with the potential for a permanent opportunity.

This is an excellent opportunity for an experienced A/P professional who can step in, quickly learn the processes and take ownership of the day-to-day AP function with minimal supervision.

Key Responsibilities

• Manage the day-to-day Accounts Payable function from invoice receipt through payment
• Review, code and process vendor invoices accurately and ensure appropriate approvals
• Enter invoices into the ERP system and ensure transactions are properly recorded
• Respond to vendor inquiries regarding invoices, payments and account discrepancies
• Investigate and resolve invoice discrepancies and outstanding items
• Maintain accurate vendor records
• Prepare and process monthly cheque runs
• Prepare and process biweekly virtual payment cycles
• Process employee expense reports
• Upload payment files through online banking portals
• Verify payment batches for accuracy prior to submission
• Track and resolve payment issues, returns and other discrepancies
• Manage and reconcile corporate credit card and American Express activity
• Review monthly Amex statements and ensure transactions are properly reconciled
• Assist with quarterly corporate card audits and compliance reviews
• Monitor card activity and follow up on outstanding or non-compliant transactions
• Perform month-end AP procedures, including accruals and cutoff
• Prepare AP-related journal entries
• Reconcile the AP subledger to the General Ledger
• Ensure all invoices are captured and recorded in the appropriate accounting period
• Perform a small amount of cash posting/payment application
• Prepare AP-related reports and supporting documentation
• Assist with audit requests and maintain organized financial records
• Support other AP-related projects and process improvements as required

What We're Looking For

• 3–5+ years of hands-on Accounts Payable experience
• Strong understanding of the full Accounts Payable cycle
• Previous experience with payment processing and payment runs
• Experience using online banking portals for payment uploads
• Experience with month-end AP, accruals and reconciliations
• Previous corporate credit card or Amex experience is an asset
• Strong Excel skills, including Pivot Tables and VLOOKUP
• Experience with an ERP/accounting system; D365 F&O is an asset
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to work independently and take ownership of responsibilities
• Positive, professional and collaborative approach
• Ability to quickly learn new processes and systems

The Ideal Candidate

You are an experienced A/P professional who knows the full AP cycle and can hit the ground running. You're comfortable managing invoices, vendors, payments, corporate cards and month-end responsibilities, and you don't require extensive day-to-day direction.

You're detail-oriented, organized and comfortable working independently in a remote environment. You also bring a positive, easy-going attitude and take pride in getting things right the first time.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.