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Office Assistant CASimera • Calgary, Alberta, Canada
Office Assistant CA

Office Assistant CA

Simera • Calgary, Alberta, Canada
6 hours ago
Job type
  • Full-time
Job description

We are seeking a highly organized, reliable, and proactive Office Assistant to provide administrative support and help ensure that daily office and business activities run smoothly. The ideal candidate is detail-oriented, professional, and comfortable managing documents, schedules, communications, data, and routine administrative tasks while supporting team members and maintaining an organized work environment.


Responsibilities

  • Provide general administrative support to managers and team members.
  • Organize and maintain digital and physical files, documents, records, and databases.
  • Manage routine emails, messages, calls, and administrative requests.
  • Assist with scheduling meetings, appointments, and team activities.
  • Prepare, format, and update reports, documents, spreadsheets, and presentations.
  • Perform data entry and verify information for accuracy and completeness.
  • Coordinate information and requests between internal teams and external contacts.
  • Monitor deadlines, tasks, and follow-ups to ensure timely completion.
  • Assist with invoices, expenses, orders, and other administrative records when required.
  • Support office supplies, equipment, and other routine office-related needs.
  • Assist with organizing meetings, events, and internal activities.
  • Maintain accurate and up-to-date administrative records.
  • Support onboarding and other internal administrative processes when required.
  • Identify administrative issues and assist with practical solutions.
  • Maintain confidentiality when handling sensitive company and business information.

Required Skills

  • Excellent verbal and written communication skills.
  • Strong organizational and time-management skills.
  • Excellent attention to detail and accuracy.
  • Strong ability to prioritize and manage multiple tasks.
  • Strong problem-solving and follow-up abilities.
  • Proficiency with Google Workspace or Microsoft Office.
  • Comfortable using email, calendars, spreadsheets, databases, and digital communication tools.
  • Strong data entry and documentation skills.
  • Ability to communicate professionally with internal teams and external contacts.
  • Ability to work independently and take initiative.
  • Strong adaptability and ability to learn new tools and processes quickly.
  • Professional, reliable, and organized approach.

Requirements

  • Previous experience in office administration, administrative support, office assistance, coordination, or a similar role.
  • Experience managing documents, schedules, emails, data, and routine administrative tasks.
  • Strong computer and digital skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Strong communication and interpersonal skills.
  • Ability to work independently and collaborate effectively with remote or office-based teams.
  • Reliable internet connection and a suitable setup for remote work when applicable.
  • Professional, dependable, proactive, and detail-oriented attitude.
  • English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders.

By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.

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Office Assistant CA • Calgary, Alberta, Canada

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