Maintenance Administrator

Job Description

1. Procurement Management:
   • Place orders efficiently using IProcurement and XMR (Oracle) systems.
   • Handle capital order requisitions with precision and attention to detail.
2. Workflow Coordination:
   • Send out workflow emails within the plant to ensure smooth operations.
3. Material Management:
   • Coordinate pickup of materials as necessary.
   • Eventually tag inventory items and organize them in designated locations.
   • Manage future inventory by making items inventory-ready and issuing oils/parts as required.
   • Issue fuel/oil from PM services.
4. Administrative Tasks:
   • Open monthly purchase orders (POs) accurately and in a timely manner.
   • Organize and file printer forms separately for various departments.
   • Create and manage work orders, ensuring completion upon job fulfillment.
   • Make necessary adjustments to purchase orders as per requirements.
5. Reporting and Analysis:
   • Generate and review Open PO reports twice a week to monitor order status.
   • Record daily fuel sheet dips and water usage, reporting to relevant authorities.
   • Perform fuel and oil balance reconciliation and submit necessary forms by month-end.
6. Cost Management:
   • Verify packing slip costs against MSR costs and adjust when necessary.
7. Time and Resource Management:
   • Manage mechanic time entries accurately.
   • Update hour meters regularly to ensure accurate equipment data.
   • Run Fuel Master operations efficiently.
   • Close work orders promptly upon completion.
8. Compliance and Quality Assurance:
   • Handle submission of SOS samples.
   • Enter downtime data for equipment maintenance.
   • Predictive maintenance (PM) planning for month.
9. Meeting Participation:
   • Attend planning meetings to contribute insights and updates.
10. Regulatory Compliance:
    • Manage HWA “RoadMap” items.

3rd Party vendor/liaison

• Regular contact with our 3rd Party vendors to ensure satisfactory performance on a day-to-day basis.
• Routine follow-up to be sure that timely turnaround of parts is in-line with the needs of the business.
• Develop KPI’s to evaluate our 3rd Party vendors.
• Quarterly meetings to discuss their performance against the KPI’s.
• Assign corrective actions to correct deficiencies.
• Work with procurement on new vendor set-ups with the objective of successful “onboarding” of any new support.
• Ensure safety and administrative compliance of vendors who are on-site working.

Qualifications

• A strong organized communicator with the ability to multi-task in a fast-paced environment.
• Detail-oriented as this position maintains a variety of logs and completes multiple forms for a diverse group of internal and external customers.
• Computer savvy as a variety of custom and non-customized programs will be used on a regular basis, including but not limited to Oracle, Kronos, Uniwin, and Microsoft Office.
• Carry out duties with a focus on safety, quality, and productivity.
• 2 - 5 years administrative experience preferably in a steel mill or similar environment.
• Proficient computer skills including Microsoft Word and Excel
• Associate or bachelor’s degree preferred

Physical Requirements

• Sitting/standing
• Tolerating noise and temperature variations
• Lifting up to 20 pounds
• Answers phones in a professional and enthusiastic fashion.
• Performs full clerical and general office duties.
• Track weight information from scale to computer system and get appropriate signatures.
• Calculating payments for customers.
• Ensuring that incoming loads are safe and do not contain any inappropriate material.
• Assisting with office duties, filing and paperwork as needed.
• Weigh trucks in and out.
• Ensuring that customers and employees conduct all business in a safe manner and wear all required Personal Protective Equipment (PPE).
• Providing general upkeep of the Maintenance office area.
• Approaching all encounters with employees, customers and vendors in a friendly, service-oriented manner.

Additional Information

Harsco Corporation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy, protected veteran status, or any other characteristic protected by applicable law. This commitment applies to decisions made with respect to hiring, placement, training, compensation, benefits, promotions, demotions, transfers, terminations, layoffs, return from layoffs, administration of benefits, and all other terms and conditions of employment.

Disclaimer:
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.”