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Simera
Administrative Coordinator CASimera • Calgary, Alberta, Canada
Administrative Coordinator CA

Administrative Coordinator CA

Simera • Calgary, Alberta, Canada
1 day ago
Job type
  • Full-time
Job description

We are seeking a highly organized and proactive Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure that internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.


Responsibilities

  • Coordinate daily administrative activities and support business operations.
  • Manage calendars, meetings, appointments, and schedules.
  • Coordinate communication and information between internal teams and external contacts.
  • Organize and maintain digital files, documents, records, and databases.
  • Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
  • Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
  • Assist with onboarding, team coordination, and other internal administrative processes.
  • Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
  • Coordinate meetings, calls, events, and other business activities.
  • Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
  • Maintain accurate records and ensure information is properly documented and organized.
  • Identify process gaps and recommend improvements to increase administrative efficiency.
  • Support managers and team members with operational and administrative needs.
  • Maintain confidentiality when handling sensitive company and business information.
  • Ensure administrative procedures and company policies are consistently followed.

Required Skills

  • Excellent verbal and written communication skills.
  • Strong organizational and coordination abilities.
  • Excellent attention to detail and accuracy.
  • Strong time-management and prioritization skills.
  • Ability to manage multiple tasks and deadlines simultaneously.
  • Strong problem-solving and follow-up skills.
  • Proficiency with Google Workspace or Microsoft Office.
  • Comfortable using calendars, spreadsheets, project management tools, and digital communication platforms.
  • Ability to coordinate effectively with multiple teams and stakeholders.
  • Strong documentation and record-keeping skills.
  • Ability to work independently, take initiative, and adapt to changing priorities.
  • Professional and discreet approach when handling confidential information.

Requirements

  • Previous experience in administrative coordination, office administration, operations, executive assistance, or a similar role.
  • Experience coordinating schedules, meetings, documents, and administrative processes.
  • Strong computer and digital skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Strong communication and interpersonal skills.
  • Ability to work independently and collaborate effectively with remote teams.
  • Strong organizational skills and ability to meet deadlines.
  • Reliable internet connection and a suitable setup for remote work.
  • Professional, proactive, organized, and dependable attitude.
  • English proficiency is required if the position involves coordinating with English-speaking teams, clients, or stakeholders.

By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.

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Administrative Coordinator CA • Calgary, Alberta, Canada

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