Department Administrator & Project Support

What is the opportunity?

We are a firm that does things a little differently. This is your opportunity to join our high-calibre, experienced group of professionals on a mission to re-imagine the future by changing the way that buildings are conceived and constructed.

Entuitive is looking for a Department Administrator & Project Support, based in our Toronto office, to support our growing, national Transportation team. Working closely with senior leaders, project teams, and, business development across the country, this role plays a key part in coordinating meetings, correspondence, presentations, and travel, while helping keep projects, pursuits, and internal initiatives moving forward. It's a great opportunity to build broad exposure across a dynamic and expanding team, working independently and collaboratively across multiple workstreams. The ideal candidate brings strong organizational skills, a proactive mindset, and excellent communication skills to support cross-functional teams and project delivery effectively.

We are building our pipeline of future talent – could this be you?

What will you do?

• Manage meeting logistics for project, business development, and internal meetings — including scheduling, agenda preparation, and clear, actionable minutes.
• Manage correspondence and act as a point of contact for scheduling and follow-ups on behalf of leaders.
• Assist in the preparation of presentations and reports for projects, proposals, and internal initiatives.
• Maintain and update templates and tools in Word, Excel, and PowerPoint.
• Support proposal and project administration, including CRM/ERP data entry and coordination with management tools.
• Coordinate travel arrangements and logistics for leaders.
• Support financial administration including expense reports, timesheet coordination, and invoice tracking.
• Support with the organization and execution of internal team activities and events.

Requirements

What do you need to succeed?

• Minimum 1-2 years of experience working within project teams, office administration, business development, and/or proposal team is required.
• Experience working in the Architecture, Construction, Consulting and/or Engineering industry is strongly preferred.
• Proficient in Microsoft Office Suite, CRM systems, and bid management tools.
• Strong organizational, attention to detail, and analytical skills, including comfort working with numbers and financial data entry.
• Excellent written and verbal communication skills
• Ability to work independently and multitask in a fast-paced, deadline-driven environment, with a proactive, self-starting approach and the ability to anticipate needs.

Benefits

Why Entuitive

At Entuitive, we’re driven by a shared passion for creativity, collaboration, and technical excellence. We see what others can’t — connecting the big picture with the finest details to deliver solutions that push the boundaries of building design, construction, and operations.

We operate as one company, fostering a supportive culture built on teamwork, respect, and shared success. Our flexible hybrid work model (37.5-hour workweek, with three in-office days) empowers balance while keeping us connected and collaborative.

You’ll have the opportunity to work on meaningful, high-impact, and truly cool projects that shape skylines and communities across Canada and beyond. We’re deeply committed to professional growth — from hands-on mentoring and technical training to continued education and defined pathways toward leadership — ensuring every team member can grow their career with purpose.

Compensation, Benefits, & Total Rewards

We believe in rewarding the expertise and dedication that drives our success.

• Competitive base salary: $55,000 - $65,000 (aligned with experience, qualifications, and education)
• Profit Sharing: An above-market, performance-based annual profit-sharing program with a strong track record of meaningful payouts.
• Retirement: RRSP matching up to 5%
• Health & wellness: Employer-paid health insurance, comprehensive wellness program, and generous parental leave
• Time off: Generous vacation plan based on experience
• Culture & community: Team-building activities, social events, and a supportive environment where we celebrate success together

For junior and intermediate team members, Entuitive offers a strong foundation for growth through dedicated mentoring, coaching, and diverse project exposure, supported by continuing education opportunities and clear career pathways to leadership.

For high-performing senior team members seeking to expand their impact, we offer a path to Owner roles (Associate, Senior Associate, and Principal). With shareholder ownership comes meaningful influence — the opportunity to shape Entuitive’s future and help carry our purpose forward.

About Entuitive

We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes.

If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page.

At Entuitive, we prioritize human-centric evaluation methods and do not utilize AI for screening or recruitment processes.