Engineering Data and Document Coordinator

Our client is a well-established North American designer, manufacturer, and builder of specialized commercial infrastructure and controlled environment structures. Serving commercial growers, research institutions, educational facilities, and public sector organizations, they build high-performance, sustainable facilities tailored for operational excellence. To support strong ongoing demand and major project growth anticipated over the next 3–5 years, they are seeking a detail-oriented Engineering Data & Document Control Coordinator.

This position is ideal for an organized professional looking for long-term career stability and advancement within an expanding design-build environment. In this role, you will manage the flow of technical information into the company’s Enterprise Resource Planning (ERP) platform and document repositories. Serving as a central operational link between Engineering, Purchasing, Production, Project Management, and Operations, you will ensure Bills of Materials (BOMs), part data, structural drawings, specifications, and revision-controlled documents remain accurate, current, and accessible across the entire organization.

Advantages
• Long-Term Career Growth: Exceptional career stability and advancement potential tied to a multi-year pipeline of complex structural projects.
• Competitive Compensation & Benefits: Includes a company-matched RRSP program and 100% company-paid healthcare and dental benefits (excluding life insurance).
• Cross-Functional Impact: Play a central role connecting technical design teams directly with supply chain, production, and field execution teams.
• Professional Development: Deepen your technical expertise in manufacturing ERP systems, product structure design, and revision control workflows.
• Collaborative Environment: Join a supportive, process-driven operations team focused on continuous improvement and structural excellence.

Responsibilities
• BOM Management
- Create, maintain, and update Bills of Materials (BOMs) within the ERP system (Seradex).
- Enter assemblies, sub-assemblies, components, and product structures from engineering drawings and design packages.
- Validate BOM accuracy against released engineering documentation.
- Implement engineering changes and update BOMs as revisions are released.
- Ensure proper part numbering, descriptions, units of measure, and revision levels are maintained.
- Verify BOM structures support purchasing, manufacturing, and inventory requirements.
- Identify and resolve discrepancies between drawings, BOMs, and ERP records.

• ERP Data Management
- Maintain item master records and related engineering data within the ERP system (Seradex).
- Ensure all ERP information is complete, accurate, and current.
- Support the setup and maintenance of manufacturing routings and production data where required.
- Perform regular audits of ERP records to maintain data integrity.
- Assist with ERP system improvements and data cleanup initiatives.

• Document Control & Revision Management
- Maintain control of all released engineering drawings, specifications, BOMs, manuals, and supporting documentation.
- Ensure the latest approved revisions are uploaded and stored in the correct company locations, including Seradex, shared drives, SharePoint libraries, or other designated document repositories.
- Maintain organized and standardized folder structures so documents can be easily located and accessed by all departments.
- Archive obsolete and superseded revisions in accordance with company document control procedures.
- Coordinate the release of new and revised drawings with the Engineering team.
- Verify that Production, Purchasing, Project Management, and Operations are working from the most current approved documentation.
- Maintain revision histories and ensure revision changes are accurately reflected across all applicable systems.
- Establish and follow document naming conventions and filing standards.
- Identify and resolve documentation inconsistencies before information is released to manufacturing.

• Engineering Coordination
- Work closely with Engineering staff to understand designs, assemblies, and project requirements.
- Review engineering packages for completeness before ERP entry and release.
- Communicate missing information, errors, or discrepancies to Engineering for resolution.
- Support engineering change order (ECO) and revision control processes.
- Assist in standardizing engineering documentation and release procedures.

• Cross-Functional Support
- Collaborate with Purchasing to ensure material requirements are accurately reflected within Seradex.
- Support Production and Operations with BOM, drawing, and ERP-related inquiries.
- Assist scheduling and manufacturing teams by ensuring released information is complete and accurate.
- Participate in continuous improvement initiatives related to engineering-to-manufacturing workflows.
- Support inventory accuracy through proper maintenance of engineering and ERP data.
- Perform other duties as assigned.



Qualifications
• College diploma or degree in Engineering Technology, Manufacturing Technology, Business Administration, Supply Chain, or a related field preferred.
• Experience working with ERP systems; Seradex experience is considered a strong asset.
• Ability to read and understand engineering drawings, manufacturing documentation, and Bills of Materials.
• Strong proficiency with Microsoft Office applications, particularly Excel.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience in manufacturing, construction, fabrication, or industrial environments is an asset.


Summary
As an Engineering Data & Document Control Coordinator, you will safeguard the integrity of technical data across the organization, ensuring every project release translates into an accurate, production-ready system. By maintaining a single source of truth for drawings, specifications, and BOM structures, you will help eliminate supply chain errors, reduce shop-floor delays, and drive long-term operational success across a growing portfolio of North American projects. If you feel you are qualified for this role, please apply directly or send your resume to parveen.sandhu@randstad.ca. Please note that only qualified candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.