Executive Assistant to the Vice President of Business Development

Executive Assistant to the Vice President of Business Development – Construction Sector (Laval)
Are you a high-performing administrative professional seeking a strategic role alongside executive leadership? Are you looking for a rewarding position within a thriving global engineering and construction project management firm based in Laval? Randstad Professional is currently seeking an exceptional, proactive, and detail-oriented executive assistant to the vice president of business development to provide executive-level administrative support, streamline operations, and drive key commercial initiatives.

As an executive assistant to the vice president of business development, you will act as a pivotal business partner to executive leadership and the broader business development team. This role goes far beyond traditional coordination: you will manage complex agendas, prepare high-stakes commercial proposals, track strategic key performance indicators (KPIs), and facilitate seamless communication across international business units. This is a unique opportunity for an executive assistant to the vice president of business development to apply their organizational acumen to major infrastructure and industrial projects worldwide.

A Strategic Role in Business Administration and Executive Support
In this crucial position, the executive assistant to the vice president of business development works at the intersection of executive administration, sales operations, and corporate communication. You will handle confidential correspondence, synthesize complex meeting discussions into actionable minutes, and build executive-ready presentations for major client workshops and executive meetings.

This position requires a high degree of bilingual fluency (French and English). The executive assistant to the vice president of business development interacts daily with international stakeholders, corporate clients, and cross-border teams who do not speak French. English proficiency is necessary to review commercial deliverables, draft corporate documents, coordinate global calendars, and support sales efforts across global markets outside Quebec.

Randstad Professional: Find the right job, love what you do, and develop your career. With access to a wide range of roles with top employers, a global community of professional peers, and specialized training and support, we’ll be your guiding partner and help you build a rewarding career.

Advantages
• Stimulating, inclusive, and collaborative work environment.
• Highly competitive compensation package aligned with professional experience.
• Comprehensive health and dental coverage effective from day one of employment.
• Generous internal employee referral program.
• Corporate environment that strongly supports continuous professional development and career advancement.
• Opportunities for international exposure and mobility across global projects.
• Work on major, high-impact construction and operational transition projects.
• Access to an on-site gym facility at the Laval head office.

Responsibilities
• Record, compile, transcribe, and distribute comprehensive meeting minutes
• Design, format, and update executive-level presentations and proposals for meetings, client pitches, and strategic workshops.
• Maintain and track business performance dashboards and key performance indicators (KPIs) to support executive decision-making.
• Coordinate strategic action items with the business development team to ensure clear internal communication and alignment.
• Manage, organize, and optimize the executive calendar, appointment schedules, and travel logistics for the Vice President of Business Development.
• Assist in preparing, assembling, and reviewing business proposals, tender packages, and critical commercial contracts.
• Utilize CRM software (such as Salesforce) to log interactions, manage client databases, and ensure sales pipeline accuracy.
• Perform administrative or operational tasks to support the Vice President and the business development team in achieving corporate objectives.

Qualifications
• Outstanding organizational, prioritization, and time management skills in a fast-paced corporate setting.
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) and modern digital collaboration tools.
• Proficiency with CRM systems, specifically Salesforce (considered a strong asset).
• Exceptional synthesis skills and the ability to articulate technical or complex information clearly.
• Strong sense of initiative, autonomy, discretion, and professional interpersonal skills.
• Demonstrated stress resilience and ability to meet tight deadlines in the construction, engineering, or project management sectors.

Summary
Join the Team via Randstad
This role of executive assistant to the vice president of business development in Laval offers an extraordinary opportunity to advance your career in business administration within a global leader in project management. Our specialized recruiters at Randstad Professional are experts in their fields and are dedicated to supporting your professional journey every step of the way.

If this position doesn't completely align with what you are looking for, contact our recruitment experts today to explore other career opportunities that match your expertise!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.