Executive Sales Administrator

Are you an organized, proactive professional seeking a dynamic role in executive support and sales operations? Randstad Professional is recruiting an Executive Sales Administrator for an innovative, fast-growing neurotechnology company in the Burlington area. In this hybrid role, you will serve as a vital partner to C-suite leadership, driving operational efficiency, seamless stakeholder communications, and active sales pipeline management for a pioneer in AI-powered brain health solutions.

As an Executive Sales Administrator, your responsibilities will blend high-level administrative support with core business operations. You will manage complex executive schedules, coordinate investor and client meetings, maintain CRM data integrity, and support financial administrative tasks including QuickBooks bookkeeping. If you thrive in an entrepreneurial environment, possess clear and professional communication skills, and are eager to build a clear pathway into operational management, this position offers direct exposure to senior leaders and rewarding career growth.

If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

Advantages
• Competitive annual salary range between $55,000 and $75,000 based on experience.
• Performance-based bonus opportunities and stock option eligibility as the organization grows.
• Flexible hybrid work structure with IT equipment provided for home setup.
• 2 weeks of paid vacation time.
• Direct mentorship from seasoned entrepreneurs with long-term career growth potential toward operations leadership.

Responsibilities
• Manage the executive calendar, prioritizing scheduling, meetings, and daily operational priorities.
• Coordinate high-level customer, partner, and investor communications, meetings, and follow-ups.
• Maintain CRM data integrity, tracking sales pipeline activity, scheduling software demos, and supporting client onboarding.
• Prepare professional presentations, proposals, business documents, and reports for senior stakeholders.
• Track cross-functional project timelines, action items, and company-wide strategic initiatives.
• Oversee day-to-day office administrative functions, including basic bookkeeping and QuickBooks maintenance.
• Identify and implement process improvements to enhance overall organizational efficiency and workflow.
• Additional administrative duties as required

Qualifications
• Entrepreneurial growth mindset.
• Background or interest in neuroscience.
• Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Strong hands-on experience with CRM platforms such as HubSpot or Microsoft Dynamics 365.
• Working knowledge of financial and bookkeeping software, specifically QuickBooks.
• Exceptional written and verbal communication skills tailored for high-level executive and scientific audiences.
• Superior organizational, multi-tasking, and time-management capabilities.

Summary
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

At Randstad, we connect exceptional candidates with top-tier employers across Canada. Our recruiters are industry experts who are dedicated to matching your unique skills with fulfilling career opportunities. Take the next step in your professional journey by applying today on our website or contacting our specialized recruitment team.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.