Senior Medical Office Assistant - TFT

Senior MOA - Martensville SK.

Martensville Collective Health and Wellness is a busy multidisciplinary clinic with a team of Family Physicians, a Nurse Practitioner, and a Physiotherapist. We are one of the Innovation Fund sites that receives funding from the Ministry of Health in partnership with the Saskatchewan Medical Association

Martensville Collective Health and Wellness is hiring a Temporary Full-Time Senior Medical Office Assistant (MOA). The Senior Medical Office Assistant (MOA) plays a vital role in supporting the efficient and professional operation of the clinic. This position is responsible for providing administrative and clinical support to physicians and staff, ensuring smooth workflow and positive patient experience. The Senior MOA will handle a variety of tasks, including executive administrative tasks, assisting with HR management and payroll, overseeing MOA training, patient registration, scheduling, updating medical records, managing correspondence, assisting with examinations and procedures, and maintaining a clean, and well-stocked clinic environment.

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support, which will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31, 2028, with the possibility of an extension.

If you are a MOA with leadership experience and a highly skilled multitasker with experience in a busy primary health clinic or medical facility, this position offers an excellent opportunity for you.

Responsibilities:

• Submit, correct, and reconcile physician billing weekly
• Follow up on outstanding bills
• Calculate physician and NP payments biweekly
• Submitting MOA hours to payroll biweekly
• Assist with staff and physician scheduling
• Assist with onboarding of staff and training of MOAs
• Assist with EMR optimization
• Coordinate Innovation Fund/Patient Medical Home activities and reports
• Coordinate birthday and special day celebrations
• Bank deposits monthly
• Daily mail pick-up
• Monthly emergency lighting and AED checks
• Answering telephones promptly and courteously, directing calls as appropriate.
• Scheduling and confirming patient appointments.
• Registering new patients and ensuring all required forms are completed.
• Updating and maintaining accurate patient demographics, medical history, and health concerns.
• Inputting documents and data accurately and efficiently into the electronic medical record system (Med Access EMR); scheduling, charting, patient history, physical examination notes, and other relevant data.
• Managing incoming and outgoing correspondence, faxes, and referrals.
• Assisting with billing, filing, scanning, and other clerical duties as required.
• Preparing patients for examinations and assisting physicians with procedures as needed.
• Performing ECGs and other diagnostic tests as requested by the physician.
• Maintaining stock of medical and office supplies, ensuring exam rooms are equipped and ready for use.
• Carrying out general housekeeping and office cleaning duties as assigned.
• Following sanitizing protocols and infection prevention/control procedures throughout the clinic.
• Supporting the clinic team to ensure a safe, welcoming, and organized environment for patients and staff.
• Ensuring accuracy, confidentiality, and compliance with privacy regulations when handling patient records and information.

Qualifications:

• Previous MOA or leadership experience is an asset
• Excellent communication, organization, and time management skills.
• Demonstrated professionalism, confidentiality, and attention to detail.
• Ability to multitask and manage a high volume of administrative work efficiently.
• Familiarity with primary care practices and basic medical terminology.
• Strong interpersonal skills with a focus on providing exceptional patient service.
• Ability to work independently and collaboratively in a fast-paced, team-oriented clinic.
• CPR certification (Basic Life Support – BLS) is considered an asset.

Martensville Collective Health and Wellness is an inclusive and culturally responsive clinic that provides meaningful, community-based healthcare. If you're interested in being part of a supportive, collaborative, and professional team, please apply.

We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.

Open Date: September 8, 2026

Closing Date: September 15, 2026