We are looking for a proactive, highly organized Administrative coordinator to provide personal and administrative support to company leadership.
This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision.
Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role.
Key responsibilities: Providing comprehensive day-to-day administrative support to key company leadership, managing schedules, correspondence, documentation, and various organizational tasks to ensure everything is handled efficiently and on time; Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion; Ensuring a comfortable and well-functioning office environment by identifying and selecting reliable service providers and maintaining high service standards; Managing end-to-end travel planning, from researching and selecting the best options to handling bookings and coordinating complex travel arrangements, while considering country-specific requirements, preferences, and logistics; Taking ownership of local event planning and coordination, managing all logistics and ensuring successful execution and a strong attendee experience.
Requirements: Minimum 1-2 years of experience in a similar administrative or personal assistant role; Strong organizational skills with excellent attention to detail; Ability to work independently and take ownership of tasks; Resourceful, proactive, and solution-oriented mindset; Valid driver’s license and ability to use a vehicle for work-related tasks as needed (must); Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements.
What we offer: An opportunity to join a growing international company; Collaborative and supportive team environment; Hybrid: remote with one day per week in the office; Paid time off.
We value independent thinkers who take ownership and are ready to reach new heights.
Sound like you?
Drop your CV today and let's start something exciting!
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Administrative coordinator • Montreal, QC, CA
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