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Louise Taverne & Bar à Vin
Administrative assistantLouise Taverne & Bar à Vin • Québec, QC, Canada
Administrative assistant

Administrative assistant

Louise Taverne & Bar à Vin • Québec, QC, Canada
3 hours ago
Job type
  • Full-time
  • Permanent
Job description
  • Work Term: Permanent
  • Work Language: French
  • Hours: 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years

Work setting

  • Restaurant

Tasks

  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Review HR projects to assure compliance with laws and regulations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry
  • Maintain and manage digital database
  • Reconcile accounts
  • Prepare reports on sales volumes, merchandising and personnel matters
  • Prepare and submit reports
  • Perform administrative tasks
  • Label, file and retrieve documents
  • Invoice clients
  • Assist in analysis of data and preparation of reports
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Prepare and monitor contracts and budgets

Computer and technology knowledge

  • Acomba
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • Project management software
  • Social Media
  • Adobe Acrobat Reader
  • Google Drive
  • Electronic mail

Technical or specialized writing

  • Commentary

Area of specialization

  • Reports and records
  • Invoices

Work conditions and physical capabilities

  • Ability to work independently
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent written communication
  • Flexibility
  • Judgement
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability

Screening questions

  • Do you have experience working in this field?

Employment terms options

  • Morning
  • Day

Other benefits

  • Other benefits

Support for newcomers and refugees

  • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
  • Does not require Canadian work experience
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Administrative assistant • Québec, QC, Canada

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