Project Coordinator

Job Description

AECOM is looking for a detail-oriented, organized, and motivated Project Coordinator to join our Buildings + Places Canada (B+P Canada) team in Pickering, Ontario. In this new position, you will support our project management teams in the coordination, planning, and delivery of a variety of multidisciplinary projects. This is an excellent opportunity for a recent graduate looking to build a career in project management and gain hands-on experience working with experienced professionals across multiple disciplines.

AECOM Buildings + Places Canada (B+P Canada) is a vibrant and growing, fully integrated team spanning architecture, all building engineering disciplines, landscape architecture, urban planning, urban design, economics, and asset management for design and infrastructure projects. Project assignments may include, but are not limited to, Transit and Municipal, Commercial, Institutional, Justice, Education, and Government projects. As a Project Coordinator, you will work closely with Project Managers, technical discipline leads, clients, and other project stakeholders, gaining practical experience across all stages of project delivery, including project planning, coordination, documentation, financial tracking, scheduling, risk management, and reporting. This position provides an excellent opportunity for a recent graduate to establish and develop a career in project management within a multidisciplinary engineering and consulting environment, while working alongside experienced Project Managers and technical professionals, participating in a variety of real-world multidisciplinary projects, developing an understanding of project management best practices and AECOM's project delivery processes, and progressively taking on greater responsibility and independence as your experience develops.

This position is for a newly created position expected to start in January or May 2027.

Key Responsibilities

• Coordinate day-to-day project activities and support Project Managers in the planning and delivery of projects.
• Assist with developing and maintaining project schedules, action items, milestones, and deliverables.
• Prepare and maintain project documentation, including meeting agendas, meeting minutes, action item logs, status reports, and project correspondence.
• Track project progress, deliverables, budgets, invoices, and other project financial information.
• Coordinate with internal technical teams and external stakeholders to obtain information and follow up on outstanding actions.
• Monitor project activities and proactively identify potential risks, issues, delays, and coordination requirements, escalating them to the Project Manager as appropriate.
• Organize and coordinate project meetings, workshops, conference calls, and other project-related activities.
• Prepare and coordinate project presentations, reports, and other communications for internal and external stakeholders.
• Maintain organized project files, records, databases, and project management systems in accordance with company and project requirements.
• Support project controls activities, including tracking scope, schedule, budget, resources, and project performance.
• Assist Project Managers with project administration, change management, invoicing, forecasting, and other project management activities.
• Follow up with project team members to ensure assigned actions and deliverables are completed on time.
• Contribute to the continuous improvement of project management processes, tools, templates, and workflows.
• Take initiative to identify opportunities to improve project coordination, communication, and efficiency.
• Perform other project coordination and administrative duties as required.

Qualifications

Minimum Requirements

• Bachelor's degree in Engineering, Architecture, Project Management, Construction Management, or a related field, or an equivalent combination of education and experience.

Preferred Qualifications

• Previous internship, co-op, summer employment, or academic experience involving project coordination, engineering, construction, consulting, or administration.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and commitment to accuracy.
• Ability to work effectively both independently and as part of a multidisciplinary team.
• Basic understanding of project management principles, processes, and methodologies.
• Familiarity with project management or project controls software and tools.
• Experience preparing meeting minutes, schedules, reports, presentations, or other project documentation.
• Strong problem-solving skills and demonstrated ability to take initiative.
• Ability to communicate effectively with individuals at different levels of an organization.
• Ability to prioritize competing tasks and follow through on commitments.
• Interest in and willingness to pursue a professional designation (e.g., P.Eng. or OAA) related to their field of study.
• Interest in pursuing a career in project management and developing toward increased responsibility on multidisciplinary projects.
• PMP, CAPM, or other project management-related certification is considered an asset.
• Experience with tools such as Microsoft Project, Power BI, SharePoint, or other project management/project controls platforms is considered an asset.

Additional Information

• Relocation is not available for this position.
• Sponsorship for Canadian employment authorization is not available for this position.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this role. Final hiring decisions are made by the hiring team.