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Garage B. Grill & Fils Inc.
Administrative assistant - officeGarage B. Grill & Fils Inc. • Sainte-Agathe-des-Monts, QC, Canada
Administrative assistant - office

Administrative assistant - office

Garage B. Grill & Fils Inc. • Sainte-Agathe-des-Monts, QC, Canada
17 days ago
Job type
  • Permanent
Job description
  • Durée de l'emploi: Permanent
  • Langue de travail: Bilingue
  • Heures de travail: 40 hours per week
  • Education:
  • Expérience:

Education

  • Secondary (high) school graduation certificate

Asset languages

  • Spanish; Castilian

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department in order to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Review HR projects to assure compliance with laws and regulations
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Computer and technology knowledge

  • Acomba
  • Automatic data processing (ADP)
  • Google Docs
  • Sage Accounting Software
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduler
  • Adobe Photoshop
  • Database software
  • Project management software
  • Accounting software
  • Desktop publishing software
  • MS Office
  • Simply Accounting
  • Adobe Acrobat Reader
  • Google Drive
  • Electronic mail

Technical terminology

  • Business

Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Financial statements
  • Invoices
  • Project management
  • Accounting

Transportation/travel information

  • Valid driver's licence

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

Screening questions

  • Do you have experience working in this field?

Experience

  • 3 years to less than 5 years

Health benefits

  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits

Financial benefits

  • Group insurance benefits
  • Life insurance

Other benefits

  • Learning/training paid by employer
  • Parking available
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Administrative assistant - office • Sainte-Agathe-des-Monts, QC, Canada

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