About the Role
This role sits at the center of daily office life for a leading professional services organization in Victoria, BC. The Workplace Services Professional owns front-of-house operations, facilities coordination, client hospitality, and vendor management, keeping the office safe, welcoming, and ready for employees, clients, and guests at all times.
The ideal candidate is a service-first professional who stays calm under pressure, juggles competing priorities without dropping the ball, and genuinely enjoys making a workplace hum. Someone with a hospitality or office operations background who takes pride in the details will thrive here.
Key Responsibilities
1. Serve as the primary point of contact for employees, clients, guests, and vendors, delivering reception and switchboard services with a warm, professional presence
2. Manage visitor registration, security access, meeting room bookings, and catering requests from intake through setup and teardown
3. Coordinate hospitality for client meetings, leadership events, town halls, recruiting events, and employee functions
4. Maintain office supply inventories, café supplies, and kitchen services, and process invoices, purchase requests, and vendor agreements
5. Act as the local liaison with building management, maintenance providers, and workplace vendors, coordinating repairs and service calls
6. Monitor office cleanliness, functionality, and appearance, and oversee furniture, fixtures, and equipment inventories
7. Support office events, workspace reconfigurations, move management activities, and confidential waste and security processes
8. Maintain workplace records, operational documentation, and service requests across multiple management systems
Required Skills & Experience
Preferred Skills
Workplace Services Professional • Victoria, BC
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