Accounting/Office Assistant

As an Accounting / Office Assistant, you’re the glue that holds our team together. It’s your job to make sure things are running seamlessly, so that your team can achieve success.

It’s an important job. That’s why we need someone like you – organized, consistent, focused on timelines and detail-oriented to support the team – to join us as our new Accounting / Office Assistant.

We’re Teletek Structures, a structural engineering firm specializing in telecommunications infrastructure. We design the backbone that keeps mobile networks running, helping people stay connected at work, with family, and with friends.

Our team is growing and so your role with us is more important than ever.

As our new Accounting / Office Assistant, you’ll have a dynamic role with responsibilities spanning executive support, office administration, accounting and project coordination.

As a key member of our team, you’ll play a vital role in supporting our Leadership Team. This dynamic position offers a diverse range of responsibilities as outlined below.

Accounting & Finance

• Customer invoicing, following up on accounts receivable and bank deposits

• Purchase orders and accounts payable processing

• Payroll and job-cost allocation

• AccountEdge data entry and reporting

• Supporting month-end and annual processes

Operations & Project Support

• Project setup and administration

• Preparing project status updates

• Maintaining engineering licenses and records

• Supporting operational efficiencies like writing processes

Team & Executive Support

• Calendar/travel coordination

• Office administration like office supply orders, answering telephone, greeting visitors, mail, and onboarding support for new hires

• General support to the leadership team and team members, as needed

You will gain hands-on experience across all operational facets of the business, providing a strong foundation for professional growth as you develop expertise in each area.

You’re ready for this new challenge if you value:

• Growth: One of our company values reinforces that we are always learning, personally and professionally. We own our professional development. Everyone on the team is resourceful and we collaborate to achieve our work, goals and Teletek’s mission as a company.

• Respect: We stay positive. We treat each other with respect and kindness. We celebrate our abilities, achievements and our differences. Respect builds trust and trust builds a strong collaborative team.

• Innovation: We are an essential service and our mission is to design the infrastructure that connects people. You bring innovative ideas, think creatively and find solutions. You also know what you don’t know, and you’re not afraid to ask for help when you need it.

Working at Teletek Structures

For the last 20 years, Teletek Structures has built our reputation by providing a personal level of service to our clients, treating them like partners rather than customers. We care about our team in this same way. We’re a friendly group who work together and we strive for a low-stress environment.

Working in a small company like ours means you’ll get exposure to many different aspects of the business. We’re committed to supporting your learning and development.

This is a full-time permanent position working in our St. Jacobs office. Hours are Monday to Friday, 8:00 a.m. to 5:00 p.m. In addition to your 2 weeks’ vacation, you’ll receive 5 paid sick days, benefits, and you’ll have potential to earn profit sharing bonuses.

Qualifications

You’re made for this role if you have the following qualifications:

• An accounting or business administration diploma, degree or equivalent educational background

• Experience performing accounting tasks in a company with sales more than $1.5 million per year

• Experience using Microsoft 365 (Word, Excel, Outlook) in a professional capacity

• A valid driver’s license

The ideal candidate for this role will have:

• Excellent communication skills (written and spoken, able to follow instructions and email responses professionally)

• Accurate numeracy skills

• Growth Mindset (willing/ able to learn from mistakes)

• Able to drive to do errands from time to time

• Team – able to contribute to team morale

How to Apply

Our online application will give you the option to apply to this role as a complete person – not just a resume. If you choose to fill out the additional information, the application will assess your qualifications, personality traits and workplace preferences. After submitting, you'll receive an email inviting you to log in and view your assessment results.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button.

Candidates will be shortlisted and required to complete a skill test to demonstrate their knowledge in accounting and office management.