Office Administrator / Bookkeeper

Office Administrator / Bookkeeper
Location: Downtown Burlington, ON
Hours: Monday – Friday, 8:30am – 4:30pm
Salary: $60,000 - $70,000 depending on Experience

Our client is a well-established, full-service accounting firm located in downtown Burlington, Ontario,
is seeking a Full-Time Office Administrator / Bookkeeper to support the day-to-day administration and financial operations of the firm.

The Office Administrator / Bookkeeper will have excellent communication skills, strong computer proficiency, particularly in Microsoft Word and Excel, and 3–5 years of hands-on bookkeeping experience managing a full set of books. Proficiency in both QuickBooks Desktop and QuickBooks Online is required.

Responsibilities
Office Administration & Coordination

• Manage the day-to-day administrative operations of the accounting office.
• Coordinate schedules, appointments, meetings, and deadlines.
• Oversee workflow and ensure tasks and client deliverables are completed on time.
• Prioritize and coordinate multiple projects and competing deadlines.
• Maintain organized electronic and physical filing systems.
• Prepare, format, and edit correspondence, reports, documents, and spreadsheets.
• Manage incoming and outgoing communications professionally and efficiently.
• Serve as a point of contact for clients and assist with general inquiries.
• Coordinate information and documentation between clients and accounting staff.
• Support senior management with administrative and organizational requirements.
• Monitor office supplies, equipment, and general office needs.

Bookkeeping

• Manage a full set of books for clients and/or internal operations.
• Perform accounts payable and accounts receivable functions.
• Record and reconcile banking and credit card transactions.
• Prepare and post journal entries and maintain accurate general ledger records.
• Perform monthly and year-end account reconciliations.
• Maintain accurate financial records and supporting documentation.
• Assist with financial statements and management reporting.
• Track expenses, payments, and outstanding balances.
• Assist with year-end accounting and provide organized records for tax preparation.
• Work confidently in both QuickBooks Desktop and QuickBooks Online.
• Identify discrepancies and resolve bookkeeping issues in a timely manner.
• Maintain confidentiality and accuracy when handling sensitive financial information.

Qualifications & Skills

• 3–5 years of progressive bookkeeping experience with demonstrated ability to manage a full set of books.
• Strong proficiency in QuickBooks Desktop and QuickBooks Online.
• Excellent knowledge of Microsoft Excel and Word.
• Strong understanding of bookkeeping principles, reconciliations, general ledger, AP/AR, and financial records.
• Previous experience in an accounting firm or professional services environment is an asset.
• Strong organizational and time-management skills.
• Demonstrated ability to coordinate workflow and manage multiple priorities.
• Excellent verbal and written communication skills.
• Professional and confident when communicating with clients.
• Strong attention to detail and accuracy.
• Excellent problem-solving and follow-up skills.
• Ability to work independently while also supporting a collaborative team environment.
• High level of discretion and professionalism when handling confidential client and financial information.

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and apply today!

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