Field Admin - Document Control Specialist

Job Description

Key Responsibilities

• Maintain document control processes in line with project standards.
• Manage project documentation within Procore and other EDMS platforms.
• Upload, distribute, track, and archive project documents.
• Ensure drawings, RFIs, submittals, and specifications are current and version-controlled.
• Monitor document revisions, approvals, and transmittals.
• Maintain accurate project reporting, progress data, and document trackers.
• Perform quality checks to ensure data accuracy and compliance.
• Act as the Procore/EDMS superuser, providing system support and guidance.
• Collaborate with engineering, construction, quality, safety, and project teams.
• Support audits and regulatory reviews through proper document traceability.
• Maintain confidentiality and integrity of project records.
• Assist with document retrieval and occasional site visits as required.

Qualifications

Required Qualifications & Experience

• 2–3 years of experience in a document control role, preferably within pipeline, construction, or industrial projects
• Intermediate hands-on experience with Electronic Document Management Systems (EDMS)
• Procore experience is preferred (intermediate level or higher)
• Strong understanding of document numbering, revision control, and approval workflows
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent organizational skills and strong attention to detail
• Ability to manage high document volumes in a fast-paced project environment

Preferred Qualifications

• Experience on natural gas, oil & gas, or pipeline projects
• Familiarity with Alberta-based construction or regulatory documentation standards
• Exposure to engineering and construction drawings (IFC, shop drawings, as-builts)
• Procore, SharePoint, or other EDMS experience is an asset

Additional Information

This posting reflects an existing vacancy that we are actively hiring for.

What's in it for you...

• 100% covered health and dental benefits for you and your dependents (including paramedical services)
• Health spending account, to top up expenses not covered in the benefits program
• RRSP option with company matching
• Annual learning and development budget
• Access to a range of online learning tools, and support for career development and growth
• Coverage of one professional membership or license fee per year, if directly related to your role
• We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.