Admin Clerk 2

Job Description

Admin Clerk 2

Client: Government of Nova Scotia – Department of Labour, Skills and Immigration

Location: Halifax, Nova Scotia – 7071 Bayers Road

Employment Type: Contract

Start Date: September 21, 2026

Schedule: Monday to Friday, 7 hours/day

Pay Structure: Hourly

Work Location: On-site in Halifax

Position Overview

The Government of Nova Scotia is seeking a Clerk 2 (ADM03) to provide administrative and data-entry support associated with the deployment of a new online database system, AMS (Agency Management System).

The successful candidate will be responsible for entering and validating client information that was not transferred to AMS during the migration from the Agency's legacy system.

The position will also support the reissuance of approximately 9,000 Certificates of Qualification and identification cards following the removal of the requirement for tradespeople in compulsory trades to renew their certifications every five years. The work will involve accurate data entry, document processing, administrative support, filing, and following established procedures and regulations.

Key Responsibilities

• Perform accurate and timely data entry of client information into the AMS database.
  
• Review information migrated from the legacy system and identify data that requires entry or correction.
  
• Enter, update, and maintain client records in accordance with established procedures.
  
• Process information associated with the reissuance of approximately 9,000 Certificates of Qualification and identification cards.
  
• Review documentation for completeness, accuracy, and consistency.
  
• Prepare, organize, and file correspondence and other administrative documentation.
  
• Maintain accurate electronic and/or paper records.
  
• Follow established methods, procedures, Acts, rules, regulations, and departmental policies.
  
• Provide general administrative support to the team as required.
  
• Respond to telephone and in-person inquiries and direct requests appropriately.
  
• Distribute inter-office mail and documentation as required.
  
• Maintain office supply inventory and assist with related administrative activities.
  
• Assist with petty cash and expense-related administrative tasks where required.
  
• Prepare expense claims and related documentation when assigned.
  
• Exercise judgment when determining the most appropriate method for completing routine assignments.
  
• Maintain confidentiality and accuracy when handling client and certification information.
  
• Perform other clerical and administrative duties as assigned.
  

Requirements

Mandatory Qualifications

Candidates must meet the following minimum qualification requirements:

Education

• Grade XI education or equivalent.
  

Experience

• Minimum two (2) years of related experience, OR
  
• An equivalent combination of training and experience.
  

Mandatory Skills & Competencies

• Demonstrated experience performing clerical and administrative duties.
  
• Demonstrated ability to perform accurate data entry and maintain records.
  
• Ability to understand and follow established methods, procedures, Acts, rules, and regulations.
  
• Ability to exercise judgment and select the appropriate work method for assigned tasks.
  
• Strong attention to detail and accuracy, particularly when handling large volumes of information.
  
• Ability to organize, prioritize, and complete multiple administrative assignments.
  
• Strong written and verbal communication skills.
  
• Ability to respond professionally to telephone and in-person inquiries.
  
• Ability to prepare, organize, and maintain correspondence and records.
  
• Ability to work independently under general supervision.
  

Preferred Experience

The following experience would be considered an asset:

• Experience working in a government, regulatory, licensing, certification, or public-sector environment.
  
• Experience with database data entry or data migration activities.
  
• Experience processing high-volume records or documents.
  
• Experience working with client/customer information.
  
• Experience handling certificates, identification cards, licenses, registrations, or similar official documentation.
  
• Experience working with legacy systems and/or new database implementations.
  
• Experience in an administrative or clerical role requiring a high degree of accuracy.
  

Ideal Candidate Profile

The ideal candidate will be a highly organized and detail-oriented administrative professional who is comfortable performing high-volume data entry and document-processing work.

The candidate should be able to follow established procedures and regulatory requirements while exercising sound judgment when completing routine assignments. Strong attention to detail is particularly important due to the volume of client records and certification documents involved in this project.

Recruiter Screening Checklist

Before submitting a candidate, confirm that the candidate has:

• Grade XI education or equivalent.
  
• 2+ years of related clerical/administrative experience, or an equivalent combination of training and experience.
  
• Data-entry experience.
  
• Experience maintaining and updating records.
  
• Ability to follow established procedures, rules, regulations, and policies.
  
• Strong attention to detail and accuracy.
  
• Administrative/clerical support experience.
  
• Ability to handle a high volume of information/documents.
  
• Strong written and verbal communication skills.
  
• Ability to work under general supervision and exercise judgment.
  
• Ability to work on-site at 7071 Bayers Road, Halifax, Nova Scotia.
  

Important: Candidates who do not meet the minimum Grade XI education/equivalent and two years of related experience (or equivalent combination of training and experience) should not be submitted.

Requirements
Mandatory Qualifications Candidates must meet the following minimum qualification requirements: Education Grade XI education or equivalent. Experience Minimum two (2) years of related experience, OR An equivalent combination of training and experience. Mandatory Skills & Competencies Demonstrated experience performing clerical and administrative duties. Demonstrated ability to perform accurate data entry and maintain records. Ability to understand and follow established methods, procedures, Acts, rules, and regulations. Ability to exercise judgment and select the appropriate work method for assigned tasks. Strong attention to detail and accuracy, particularly when handling large volumes of information. Ability to organize, prioritize, and complete multiple administrative assignments. Strong written and verbal communication skills. Ability to respond professionally to telephone and in-person inquiries. Ability to prepare, organize, and maintain correspondence and records. Ability to work independently under general supervision. Preferred Experience The following experience would be considered an asset: Experience working in a government, regulatory, licensing, certification, or public-sector environment. Experience with database data entry or data migration activities. Experience processing high-volume records or documents. Experience working with client/customer information. Experience handling certificates, identification cards, licenses, registrations, or similar official documentation. Experience working with legacy systems and/or new database implementations. Experience in an administrative or clerical role requiring a high degree of accuracy.