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Samuel, Son & Co.
Assistant, AdministrativeSamuel, Son & Co. • Hamilton, ON, Canada
Assistant, Administrative

Assistant, Administrative

Samuel, Son & Co. • Hamilton, ON, Canada
18 hours ago
Job type
  • Full-time
Job description

Responsibilities:

  • Answer telephone calls professionally and efficiently.
  • Greet visitors in a friendly and professional manner, and support visitor registration system.
  • Generate customer invoices based on approval from sales.
  • Generate costing invoices for customer own material production.
  • Customer portal data entry to submit invoices for select accounts.
  • Ability to review data transactions and resolve order costing issues.
  • Image documents for file retention.
  • Complete supporting transactions for the material retesting procedure.
  • Retrieve documentation from imaging as requested by business (invoices, packing slips, MTR’s).
  • Order and manage inventory of office supplies.
  • Apply document coding to vendor invoices.
  • Coordinate incoming and outgoing mail/couriers.
  • Prepare documentation for selected customer requirements.

Qualifications/Attributes:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Knowledge of D365 is an asset.
  • Professional demeanor with excellent interpersonal skills.
  • Experience with multi-line phone systems.
  • Minimum 2 years experience in an Administrative role.
  • Good time management and organizational skills to prioritize tasks and meet deadlines.
  • Strong attention to detail and ability to maintain a high degree of accuracy.
  • Effective communication skills, both verbal and written.
  • Ability to work independently as well as a team member.
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Assistant, Administrative • Hamilton, ON, Canada

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