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Innosystech Inc
Project Control Officer - JuniorInnosystech Inc • Toronto, ON, Canada
Project Control Officer - Junior

Project Control Officer - Junior

Innosystech Inc • Toronto, ON, Canada
15 hours ago
Job type
  • Full-time
  • Quick Apply
Job description

Job Title: Project Control Officer - Junior

Location: Toronto, Ontario

Work Model: Hybrid

Duration: 12 months

Extension: 1 Time

Must Haves

  • Experience providing executive, administrative, or project coordination support in a professional environment with multiple stakeholders and competing priorities.
  • Strong scheduling, coordination, organization, prioritization, time management, communication, critical thinking and follow-through skills, including the ability to identify gaps, clarify next steps, and manage competing requests.
  • Proficiency with Outlook, Word, Excel, PowerPoint, SharePoint, Teams, and related collaboration platforms; experience with MS Project, MS Planner, or similar tools is an asset.
  • Strong written and verbal communication skills, with the ability to prepare clear notes, summaries, briefing materials, presentations, correspondence, and documentation.

Description / Responsibilities / Skills

Description

  • Acquire a contingent Project Control Officer to support Emergency Services implementation teams with scheduling, meeting coordination, documentation, reporting materials, action tracking, and follow-up across multiple workstreams.
  • The role will act as a central coordination point to help keep information organized, current, accessible, and actionable for project managers, implementation leads, internal partners, and stakeholders.

Responsibilities

  • Coordinate calendars, meetings, working groups, agendas, materials, minutes, decisions, and follow-up actions for Emergency Services implementation teams.
  • Maintain document repositories, trackers, templates, and shared workspaces so information is accurate, organized, appropriately labelled, and easy to locate.
  • Coordinate information flow across Emergency Services workstreams, internal partners, and stakeholders to support clear communication and timely follow-up.
  • Support project managers and implementation leads with risk registers, routine reporting, document preparation, meeting follow-up, and coordination of requests.
  • Provide administrative support for budgeting, invoice tracking, expense processing, procurement follow-up, and related coordination activities as required.

Deliverables

  • Coordinate meeting schedules, agendas, materials, minutes, decision records, and follow-up action logs for Emergency Services implementation teams.
  • Current and well-organized project documentation, including action item lists, decision logs, status materials, briefing notes, presentations, correspondence, trackers, templates, repositories, and shared workspaces.
  • Consolidate workstream updates that identify progress, gaps, risks, issues, decisions required, and next steps to support timely reporting and communication.
  • Routine project coordination support materials, including risk register updates, status reporting inputs, meeting follow-up summaries, and request-tracking documentation.

Experience & Skill Set Requirements

Desired Skills

  • Post-secondary education in business administration, project coordination, health administration, or a related field; equivalent education and experience may be considered.
  • Working knowledge of basic project coordination concepts, including timelines, roles, actions, decisions, risks, issues, and status reporting.
  • Experience using project coordination or project management tools such as MS Project, MS Planner, or similar platforms.
  • Experience supporting health system, implementation, or multi-workstream project environments.

Required Skills & Experience

  • Demonstrated ability to coordinate calendars, meetings, agendas, materials, minutes, decisions, action items, and follow-up across multiple workstreams.
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Project Control Officer - Junior • Toronto, ON, Canada

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