Talent.com
Velocity Bolting
Office CoordinatorVelocity Bolting • Burnaby, British Columbia, Canada
Office Coordinator

Office Coordinator

Velocity Bolting • Burnaby, British Columbia, Canada
14 hours ago
Salary
CA$58,000.00–CA$65,000.00 yearly
Job type
  • Full-time
  • Quick Apply
Job description
Office Coordinator
Who We Are:Velocity Bolting designs engineered products that solve the most complex bolting problems in the world. Our patented Velocity Washer technology is used globally by the largest industrial players, helping them work more safely, efficiently, and reliably in demanding environments. We’re in the process of launching our next product.We have lots of a gritty startup energy, but we’re past the “idea stage.” We have real product–market fit, customers around the world, and growing traction across multiple industries. Our work sits at the intersection of engineering, manufacturing, and real-world industrial application - where problems are hard, constraints are real, and solutions actually matter.
As we grow, we’re focused on building a team that:
  • Works collaboratively to solve complex problems.
  • Cares about building a sustainable, long-term business.
  • Takes pride in doing high-quality work.
  • And genuinely enjoys working together along the way.

This is not a grind-for-the-sake-of-grinding culture. We believe in working hard on meaningful problems, supporting each other, and building something we’re proud of together.
Position Summary:We are seeking an organized and detail-oriented Office Coordinator to join our fast growing team. In this role, you will be the backbone of our operations - managing office and facility operations, bookkeeping, HR coordination, vendor management, compliance, and executive support. You'll work in a fast-paced, collaborative environment supporting a team of engineers, sales professionals, and leadership as we scale revolutionary bolting solutions across defence, industrial, and commercial markets.
Key Responsibilities:Office & Facility Operations:
  • Own day-to-day office and facility operations – such as supplies, vendor management, and general upkeep.
  • Maintain records management and file organization systems.
  • Provide IT support coordination and other ad hoc tasks that keep things running smoothly.

Bookkeeping & Financial Admin:
  • Handle routine QuickBooks Online bookkeeping: posting transactions, entering and paying bills, generating estimates, issuing purchase orders and invoices, and coding expenses.
  • Handle financial admin tasks including expense tracking, tagging, and reporting.
  • Run payroll and process contractor payments.

Grants & Funding:
  • Manage and track awarded grants including timelines, reimbursement claims, documentation, and compliance reporting. You will be responsible for the filing and submittals.
  • Coordinate with program officers, consultants, and internal team members to keep grant deliverables on track.

Vendor & Contract Management:
  • Track vendor contracts, invoices, and recurring payments so nothing is missed or late.
  • Keep internal systems, documents, and processes organized and up to date.

Purchasing & Shipping:
  • Issue and manage purchase orders, track approvals, and maintain accurate procurement records.
  • Coordinate inbound and outbound shipments, including freight bookings, customs documentation, and carrier coordination.
  • Prepare export documentation and customs paperwork for international shipments.
  • Follow up with suppliers and logistics partners to ensure on-time delivery and resolve issues proactively.

HR Administration:
  • Coordinate onboarding for new hires, including orientation, paperwork, and equipment setup.
  • Support benefits administration and maintain training records and documentation for all employees.
  • Track vacation, leave, and benefits administration.

Compliance & Safety:
  • Manage WHMIS documentation and Safety Data Sheets (SDS).
  • Coordinate safety inspections and incident reporting.
  • Own a defined slice of quality documentation tied to our ISO 9001 certification effort, including filing, version control, and distribution.

Required Qualifications:
  • 2+ years of office management, administrative, or operations experience.
  • Comfort working in QuickBooks Online or similar accounting software.
  • Proficiency with Microsoft 365 (Planner, Project, and the common apps).
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Experience with payroll systems and basic accounting/bookkeeping practices.
  • Familiarity with HR functions (onboarding, leave tracking, benefits).
  • Attention to detail and ability to maintain confidentiality.
  • Proactive problem-solving mindset and flexibility in a growing company.

Nice-to-Have Skills:
  • Experience with grant administration or government compliance reporting.
  • Knowledge of manufacturing, defence or heavy industrial operations.
  • Experience with export documentation or international compliance.
  • Familiarity with project management tools (we currently use Microsoft Planner/Project).
  • Background in WHMIS, workplace safety management, or ISO 9001 documentation.
  • Experience in a fast-paced startup or scale-up environment.

What We Offer:
  • Collaborative, supportive team environment.
  • Opportunity to be directly involved in scaling an innovative Canadian company.
  • Exposure to international business development and the inner workings of a fast growing business.
  • Professional development opportunities.

How We Work:This is a full-time in person role (office in Burnaby). We understand that people are people and things come up – so if you need to take off early one day for an appointment, cool. We're not here to watch the clock. We trust you’ll get the work done. Standard hours are 8:00 – 5:00pm, but let us know if you’d prefer earlier/later and we’ll make it work for the right candidate.
How to Apply:Please submit a resume and short message on why you think you’re a good fit to careers@velocitybolting.com with the subject line "Office Coordinator Application." Non-AI generated content highly encouraged – let us know who you really are.



    About Velocity Bolting:

    Velocity Bolting designs engineered products that solve the most complex bolting problems in the world. Our patented Velocity Washer technology is used globally by the largest industrial players, helping them work more safely, efficiently, and reliably in demanding environments. We’re in the process of launching our next product.
    We have lots of a gritty startup energy, but we’re past the “idea stage.” We have real product–market fit, customers around the world, and growing traction across multiple industries. Our work sits at the intersection of engineering, manufacturing, and real-world industrial application - where problems are hard, constraints are real, and solutions actually matter.
    As we grow, we’re focused on building a team that:
    • Works collaboratively to solve complex problems
    • Cares about building a sustainable, long-term business
    • Takes pride in doing high-quality work
    • And genuinely enjoys working together along the way

    This is not a grind-for-the-sake-of-grinding culture. We believe in working hard on meaningful problems, supporting each other, and building something we’re proud of together.

    Create a job alert for this search

    Office Coordinator • Burnaby, British Columbia, Canada

    Similar jobs

    Clinical Lab Tech & Admin Coordinator

    Workplace Medical Corp.Burnaby, Metro Vancouver Regional District, CA
    Full-time

    A healthcare provider in Burnaby is seeking a Lab Technician/Administrator.Responsibilities include managing patient intake, conducting health screenings, and performing laboratory procedures.The i... Show more

     • Promoted

    Accounting and Administrative Coordinator

    Brockmann Chocolate Inc.Delta, Metro Vancouver Regional District, CA
    Full-time

    Accounting and Administrative Coordinator.The Accounting & Administrative Coordinator plays a key role in supporting our finance and operations teams.This individual will handle day‑to‑day accounti... Show more

     • Promoted

    Administrative Assistant & Office Coordinator

    Kryton International Inc.Vancouver, Metro Vancouver Regional District, CA
    Full-time

    A leading company in concrete solutions is seeking an Administration Assistant in Vancouver, Canada.This role involves providing comprehensive administrative support including front-desk duties, of... Show more

     • Promoted

    Operations Coordinator

    LUG Sports GroupVancouver, Metro Vancouver Regional District, CA
    Full-time

    It’s a simple statement that means so much to thousands of LUG Athletes playing in our recreational sports leagues across North America.LUG started as a way for young adults to keep playing the spo... Show more

     • Promoted

    Member Services Administrative Coordinator

    Tsawwassen First NationDelta, Metro Vancouver Regional District, CA
    Full-time +1

    MEMBER SERVICES ADMINISTRATIVE COORDINATOR.The Member Services Administrative Coordinator provides high-level administrative and coordination support to the Director of Member Services while coordi... Show more

     • Promoted

    Office & Accounting Coordinator

    Riverwest RealtyRichmond, Metro Vancouver Regional District, CA
    Full-time

    Riverwest Realty is a fully licensed Strata and Rental Brokerage based in Richmond, BC.For over 20 years, we’ve supported property owners across the Lower Mainland with hands‑on, responsive managem... Show more

     • Promoted

    Service Coordinator

    Kadant Carmanah DesignSurrey, Metro Vancouver Regional District, CA
    Full-time

    Become part of a respectful, innovative, and winning team that plays a critical role in the growing oriented strand board (OSB) and engineered wood products market.Recognized globally as a leader i... Show more

     • Promoted

    Office Coordinator (12-Month Contract) | Flex Days & PTO

    Disability Management InstituteSurrey, Metro Vancouver Regional District, CA
    Temporary

    A fast-growing company seeks an Office Coordinator for a 12-month contract in Surrey, BC.You will oversee daily operations, manage client relationships, and support the administration team.Ideal ca... Show more

     • Promoted

    Operations Coordinator

    Oldcastle APGRichmond, Metro Vancouver Regional District, CA
    Full-time

    This position will perform general administrative duties for the department it is assigned to.This individual will perform routine clerical functions and may support more than one department simult... Show more

     • Promoted

    Remote Recruiting Coordinator for Growth

    AffirmVancouver, Metro Vancouver Regional District, CA
    Remote
    Full-time

    A technology-driven financial institution is seeking a recruiting coordinator to enhance the candidate experience and support hiring operations.The ideal candidate is adaptable, possesses strong co... Show more

     • Promoted

    Front Desk and Office Coordinator

    Warrington PCI ManagementVancouver, Metro Vancouver Regional District, CA
    Full-time

    Front Desk and Office Coordinator.Front Desk and Office Coordinator.Warrington PCI Management provided pay range.This range is provided by Warrington PCI Management.Your actual pay will be based on... Show more

     • Promoted

    Coordinator, Office of Strategy Management

    TransLinkVancouver, Metro Vancouver Regional District, CA
    Full-time

    The Coordinator, Office of Strategy Management supports the Director in the development and management of the Strategy Management initiatives.This role assists in collecting performance monitoring ... Show more

     • Promoted

    Certified Medical Office Assistant — Patient Care Coordinator

    Canadian Medical Office AssociatesVancouver, Metro Vancouver Regional District, CA
    Full-time

    A healthcare office in Vancouver is seeking a dedicated Medical Office Assistant to join their friendly team.The ideal candidate will have a completed Medical Office Assistant Program and strong co... Show more

     • Promoted

    Office Administration Support Work

    HrstalentsolutionsSurrey, Metro Vancouver Regional District, CA
    Full-time +1

    Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level.Administrative Support Assistant.This role is best suited to candid... Show more

     • Promoted

    Coordinator, Administrative

    Holt RenfrewVancouver, Metro Vancouver Regional District, CA
    Full-time

    Coordinator, Administrative provides administrative support to the Group Sales Manager/Sales Manager and appropriate teams within the Group Sales Department.Print weekly, daily, and monthly reports... Show more

     • Promoted

    Office Manager

    ERE Development dba Qwid Consulting Inc.Vancouver
    Full-time +1

    Permanent employment, Full time.College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience.ERE Development is seeking a highly organ... Show more

     • Promoted

    Education Coordinator

    Oxford Learning Centres Inc.Richmond, Metro Vancouver Regional District, CA
    Full-time +1

    Full-Time Education Coordinator Wanted.Oxford Learning Richmond is seeking a dynamic, enthusiastic and passionate full-time Education Coordinator.As Education Coordinator you would participate in a... Show more

     • Promoted

    Office Administrator / Coordinator

    MatchBoxVancouver
    Full-time

    MatchBox is hiring an organized, motivated, and service-minded Office Administrator / Coordinator to join our Vancouver team.Located in downtown Vancouver, right beside Burrard Skytrain Station, th... Show more

     • Promoted

    Service Coordinator

    Overhead Door CorporationDelta, Metro Vancouver Regional District, CA
    Full-time +1

    We have an immediate opening for a Service Coordinator in our Vancouver/Delta Branch.Reporting to the Branch Office Supervisor, the Service Coordinator is vital to our everyday operations, and they... Show more

     • Promoted

    HR Coordinator- OpenRoad Auto

    OpenRoad Auto GroupRichmond, Metro Vancouver Regional District, CA
    Full-time

    Full-Time – Dealership: Head Office – Department: Human Resources.Opportunity to work with a variety of OEM BRANDS including: Acura Audi, BMW, Honda, Jaguar, Land Rover, Lexus, Mazda, Mercedes-Benz... Show more