Overview:
The Administrative Clerk Level 2 completes clerical and general office support tasks to optimize the capacity of a business group or process in support of achieving its mandate.
What you will be doing:
Complete the work assigned by the acquiring manager or business group by processing data, generating reports, and scheduling meetings using intermediate skills in MS Office applications as well as applicable office procedures while providing status reports as required.
Communicate effectively with employees and appropriate third parties by responding to requests and creating meeting presentations, agendas, and minutes following the company's business communication guidelines.
Assist the business group or process in performing financial tasks by processing payments, and monitoring, reconciling, and reporting on assigned records in the accounting system, accurately and on time.
Ensure easy retrieval and safeguarding of the business group’s or project team’s documents by organizing files using databases and document/records management programs and following the company’s document management standards.
Provide advice to the assigned business group or project team by researching, developing, and presenting options to solve non-routine and more complex administrative issues. • Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following the company's Privacy Policy.
Typical workflow:
Take documents from folder
Review for materiality of records following provided written instructions
Remove staples/binder clips
Sort into logical batches
Scan
Check image quality
OCR/PDF creation
Name file
Save to correct network location
Return originals
Document remaining non-scanned documents in the folder and/or binder for shipping to the off-site storage
Put folder or binder in the box
Lable the box for shipping and document in a tracker document
Maintain confidentiality of information and documents.
What you must have:
High School graduation
Advanced typing skills
Intermediate MS Office skills (Word, Outlook, and PowerPoint)
Advanced English skills for professional environment, written and spoken
Salary/Rate Range:$19.00 -$20.00 per hour
Term: 3-month contract; most likely to extend
Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.
IPPPM CM Library Digitizing • Vancouver, British Columbia
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