Showroom Assistant

Our client, a global leader in high-end commercial interior design and workspace solutions, is seeking a Temporary Showroom Administrator for a 3-month contract running from September 28th to December 19th, 2026, at their vibrant downtown Toronto showroom. This high-visibility role combines administrative excellence, top-tier client hospitality, and light digital media management in a sleek, design-forward environment. Operating as the primary ambassador for the showroom, you will ensure an exceptional client experience while supporting sales teams, executive leadership, and daily operational workflows.

In this role, your day-to-day will span across opening/closing procedures, meeting room logistics, visitor reception, and coordinating catering and refreshments for client functions. Beyond core administration, you will play a key role in managing the showroom's Instagram presence, organizing sample shipments, assisting with report/presentation preparation, and executing on-site events. If you bring a background in luxury retail, hospitality, coworking, or design showrooms—paired with strong MS Office skills and an eye for social media engagement—apply today to join a dynamic, service-oriented team!

Advantages
What’s in it for YOU:
• Prestigious Environment: Represent an internationally recognized leader in interior design and workspace solutions within a modern, beautiful Toronto showroom.
• Highly competitive pay of $30/hr
• Hours will be Monday through Friday, 9:00 am-5:00 pm, with additional time spent for events, etc.
• Be a part of an amazing collaborative culture: Work alongside sales professionals and senior leadership in a supportive, fast-paced setting.
• Defined Contract Dates: Secure a structured, full-term 3-month contract running specifically from September 28th through December 19th, 2026.
• Varied, High-Impact Role: Blend front-of-house hospitality, event coordination, executive support, and light social media management.
• Central Downtown Location: Conveniently situated in the heart of Toronto's design district. - TTC accessible

Responsibilities
Showroom Operations
-Manage daily opening and closing procedures.
-Coordinate meeting room bookings, deliveries, couriers, and vendors.
- Maintain showroom appearance, supplies, and overall organization.
-Support inventory tracking and ordering of office and hospitality supplies.

Administrative & Executive Support
-Manage Instagram, calendars, travel arrangements, expenses, and meeting
logistics.
-Prepare reports, presentations, correspondence, and meeting materials.
-Maintain accurate records and documentation.

Sales Support
- Assist sales teams with administrative requests, customer communications, and
presentation materials.
-Coordinate sample requests, shipments, and product information.

Hospitality & Customer Experience
-Welcome visitors and ensure a professional, engaging experience.
-Coordinate refreshments, catering, and meeting setups.
-Respond promptly and professionally to visitors’ inquiries and requests.

Event Support
- Assist with planning and execution of showroom events, presentations, and client
functions.
-Coordinate logistics, vendors, catering, registrations, and on-site event support.


Qualifications
- 2+ years of experience in administration, hospitality, retail, showroom operations,
or customer service.
- Strong organizational, communication, and multitasking skills.
- Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
- Ability to work independently and manage multiple priorities in a fast-paced
environment.
-Professional, reliable, and service-oriented.
-Detail-oriented and highly organized.
-Proactive problem-solver with a positive attitude.
-Strong team player with excellent interpersonal skills.
-Adaptable and comfortable supporting a dynamic, client-focused workplace.
-Preferred background in: Hospitality, executive assistant, office administration, event coordination, coworking,
luxury retail, or design showroom environments.



Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity; however, only those with relevant experience will be considered.

Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed fairly and equitably. Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada branch.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.