Project Coordinator - Mobile Systems

Position Summary:
Responsible for coordinating project execution and order management for mobile systems projects ensuring alignment across engineering, purchasing, production, quality, and sales.

Tasks/Responsibilities:

Workflow governance and stage-gate control for mobile systems projects

• Confirm adherence to defined workflows, documentation requirements, and release gates.
• Ensure project progress through defined checkpoints from quotation through purchasing, production release, and close-out.
• Monitor completeness/quality of expected deliverables before release to subsequent department/stage.
• Identify workflow deviations, gaps, or non-conformances and work with team leads to rectify/remedy.
• Drive consistency across project files, job packages, and engineering deliverables so work output follows a repeatable standard.

Project Coordination & Department Alignment

• Coordinate timelines and handoffs between engineering, purchasing, production, quality, and sales.
• Track project progress from quotation through order execution and production release.
• Support workload planning, scheduling visibility, and prioritization across active projects.
• Ensure open items are identified, assigned, and driven to closure to prevent avoidable delays.

Documentation Control Quality Alignment

• Ensure project documentation aligns with internal standards, quality requirements, and controlled workflow expectations.
• Verify completeness of project packages including necessary supporting documentation.
• Support traceability, revision control, and document organization through the full project lifecycle.
• Align with Quality department to reinforce process compliance and required proper project records.

Risk Reduction, Cost Review & Project Close-Out

• Support project close-out activities including document roll-up, cost & profitability review, and final project file organization.
• Assist in identifying schedule, process and execution risks before they affect production or margin.
• Help ensure cost versus quoted performance is reviewed and properly captured to support future quoting accuracy and profitability improvement.
• Contribute to CI initiatives related to project flow, risk reduction, and execution discipline.

Cross-Functional Liaison

• Act as central coordination point between departments for workflow-related matters.
• Support communication and accountability across departments to reduce ambiguity and missed handoffs/assignments.
• Reinforce common process expectations so projects are executed consistently regardless of the individual engineer/applications specialist or sales lead involved.

Skills and Attributes:

• Exceptional attention to detail and strong organizational discipline.
• Process-driven mindset with high standards for consistency, follow-through, and documentation quality.
• Strong coordination and communication skills across multiple departments and personalities.
• Ability to manage multiple active projects, competing priorities, and schedule-driven deliverables.
• Strong awareness of risk, execution gaps, and opportunities for process improvement.
• Comfortable enforcing standards and holding teams accountable to documented workflow requirements.

Qualifications:

• Degree or diploma in Business, Operations, Engineering Technology, Manufacturing, or related field.
• 3–7 years of experience in project coordination, production support, manufacturing administration, technical support, or similar cross-functional execution roles.
• Experience working in an environment with engineering documentation, purchasing, production, and quality-controlled processes.
• Experience working with project documentation such as drawings, BOMs, change records, and job packages.
• Familiarity with ERP systems such as SAP and common project/document tracking tools.
• Exposure to manufacturing, production scheduling, or engineered-to-order workflow environments.
• Understanding of quality systems, document control, or process compliance is considered a strong asset.