Accounts Receivable Administrator

About the Company Our client is a provider of high-quality childcare and early childhood education. They are looking for an Accounts Receivable Administrator to join their team! Why Work Here RSP: 3% matched by employer, including TFSA, no waiting period, but 2 year vesting period Benefits: Yes, after 3 months No overtime: 8-4 or 9-5pm, 30 min lunch Daycare Discount: 35% off day care fees for one child Parking: yes, free About the Opportunity Record Keeping and Documentation: Maintain accurate and up-to-date records within the Accounts Receivable system for all financial transactions related to accounts receivable. Childcare Subsidy Reporting and Collections: Maintain accurate subsidy records within the Accounts Receivable system and ensure that subsidy claim forms are properly submitted by site directors. Proactively ensure that the collection of subsidies from the different government bodies is done in a timely manner. Collections and Follow-ups: Proactively follow up on overdue accounts and outstanding balances. Contact site directors to address payment inquiries, resolve disputes, and arrange payment plans, if necessary. Financial Reporting: Assist in preparing financial reports and summaries related to accounts receivable, including aging reports and revenue analysis, to present to management for review and decision-making purposes. Assist in the month-end closing process by preparing accounts receivable listings for the Controller. Collaborative Teamwork: Collaborate with the childcare center's administrative team and the finance department to ensure smooth communication and accurate financial reporting. Policy Compliance: Adhere to childcare center policies, financial procedures, and privacy regulations to maintain the integrity of financial operations and safeguard sensitive information. Continuous Improvement: Suggest and implement process improvements to enhance the efficiency and effectiveness of accounts receivable operations. About You Associate or bachelor's degree in finance, accounting, or a related field is preferred. Proven experience in accounts receivable or a similar finance-related position is an advantage, particularly in a childcare or educational setting. Strong proficiency in financial record-keeping and relevant software (e.g., spreadsheets, accounting software). Excellent communication and interpersonal skills to interact professionally with site directors and collaborate with team members effectively. Exceptional organizational skills and attention to detail to maintain accurate records. Ability to handle sensitive financial information with discretion and maintain confidentiality. Problem-solving skills to resolve billing disputes and outstanding balances tactfully. Salary Range $55,000 - $65,000 / year How to Apply Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 485671 This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.