HR Manager - 14-15 Months

About the Opportunity Our client is seeking an experienced and strategic HR Business Partner/HR Manager to support business leaders and employees across multiple North American locations. This role will act as a trusted advisor to leadership, providing guidance across a broad range of human resources initiatives, including employee and labour relations, talent management, organizational effectiveness, performance management, workforce planning, compensation, and employee engagement. The successful candidate will bring a strong business mindset, sound judgment, and the ability to build effective relationships with leaders and employees at all levels of the organization. HR Business Partnership & Leadership Support Partner closely with leaders across assigned business groups to understand operational priorities, workforce requirements, and organizational needs. Provide coaching and guidance on employee relations, performance management, workforce planning, compensation, employee engagement, and other people-related matters. Support leaders in developing their people-management and leadership capabilities through coaching, development planning, and practical HR guidance. Assist with organizational changes and the implementation of HR programs and initiatives, supporting effective communication, change management, and adoption. Act as a trusted advisor and provide recommendations that balance business objectives with employee and organizational needs. Talent & Performance Management Lead and support talent management initiatives, including performance management, talent reviews, succession planning, and employee development. Partner with leaders to identify current and future talent requirements and develop appropriate workforce and development plans. Provide guidance on performance, attendance, behavioural concerns, performance improvement plans, and corrective action. Collaborate with Talent Acquisition and business leaders on recruitment, selection, and workforce planning initiatives. Support onboarding and integration initiatives to promote a positive employee experience. Participate in annual compensation, recognition, and reward programs. Employee & Labour Relations Manage a broad range of employee relations matters from initial consultation through to resolution. Conduct or support workplace investigations involving employee conduct, performance, workplace concerns, and other employment-related matters. Provide guidance to leaders regarding disciplinary action, documentation, corrective action, and appropriate follow-up. Support labour relations activities for unionized employee groups, including collective agreement interpretation, grievance administration, and responding to union and employee inquiries. Build and maintain positive and productive relationships with employees, leaders, and union representatives. Employment Law, Leaves & Compliance Provide guidance to leaders and employees on employment legislation, HR policies, and workplace practices. Support HR activities across multiple jurisdictions and ensure practices are aligned with applicable employment and labour requirements. Manage and support leaves of absence, workplace accommodations, disability management, and return-to-work programs. Interpret and communicate HR policies and procedures to promote consistent application across the organization. Maintain accurate employee records and HR documentation in accordance with company policies, legal requirements, and privacy standards. Payroll & HR Administration Review and coordinate employee changes and payroll-related information to ensure accurate and timely processing. Partner with internal payroll teams to resolve employee inquiries, discrepancies, and required corrections. Maintain accurate employee information within HR systems. Support workforce reporting and analysis, including headcount, turnover, attendance, and other key HR metrics. Analyze workforce data and identify trends and opportunities that support business and people priorities. Employee Engagement & Projects Support employee engagement, recognition, retention, and workplace culture initiatives. Lead or participate in HR and cross-functional projects based on organizational priorities. Partner with members of the broader HR team to ensure consistent delivery of HR programs and initiatives. Identify opportunities to improve HR processes, employee experience, and overall operational effectiveness. Accounts Payable: Receives, verifies and enters invoices into the A/P system in a timely manner and per approved procedures; ensures that discounts are applied when appropriate. Receives, verifies and enters expense reports for salaried employees. Follows up on resolution of disputed or outstanding invoices. Responds to vendor and employee inquiries; liaises with internal managers in a timely and professional manner to ensure satisfactory services as it relates to the A/P function. About You Post-secondary education in Human Resources, Business Administration, or a related discipline. 5+ years of progressive Human Resources experience Experience supporting leaders across multiple business functions or geographically dispersed locations. Strong employee relations and workplace investigation experience. Experience supporting performance management, talent development, succession planning, and workforce planning initiatives. Exposure to labour relations and working with unionized employee populations is an asset. Strong knowledge of Canadian employment legislation; experience supporting employees in multiple jurisdictions is preferred. Experience supporting leave management, accommodations, disability, and return-to-work programs. Strong communication, coaching, relationship-building, and problem-solving skills. Ability to manage sensitive and confidential information with professionalism and discretion. Experience working with HRIS and workforce reporting tools. Pay Range $90,000 - $120,000 per year How to Apply Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 486089 This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.