Talent.com
Associa
Administrative Assistant - ContractAssocia • Victoria, BC, CA
Administrative Assistant - Contract

Administrative Assistant - Contract

Associa • Victoria, BC, CA
2 days ago
Job type
  • Full-time
  • Permanent
  • Temporary
  • Quick Apply
Job description

Victoria | Full Time | Temporary until April 2028

Our Victoria office is hiring a Full‑time Administrative Assistant to support our team. This role is a temporary position, covering a leave of absence until April 2028, with some potential for extension.

What this role is about

The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients.

What you’ll be responsible for

  • Provide administrative support to Strata and Rental Property Managers
  • Compose and type routine correspondence, memos, notices, reports, etc.
  • Prepare documents for Realtor and Lawyer requests
  • Process general mail-outs
  • Respond to telephone and email requests and provide information/assistance
  • Provide coverage for other Administrative Assistants/Receptionist when away
  • Prepare documents and/or forms for realtors

Requirements

We are looking for someone who can do most of the following:

    • Must be a team player with good common sense
    • Excellent time management skills
    • Self-starter with exceptional organizational skills and strong attention to detail
    • Able to perform tasks independently
    • Remain positive and calm in a very busy environment
    • Demonstrate strong work ethics
    • Adhere to privacy and confidentiality regulations
    • Exude a “can do” attitude in all undertakings and be receptive to change and challenges
    • Sound knowledge of Microsoft Office programs
    • Business computer experience
    • Proactive customer service skills
    • Able to utilize a multi-phone reception desk
    • Able to multi-task and meet deadlines

You do not need to meet every requirement to apply.
If you meet many of them and are willing to learn the rest, we encourage you to submit an application.

This role may be a good fit for you if:

  • Are early‑career, a student, or returning to the workforce
  • Prefer clear expectations, defined tasks, and structured work
  • Enjoy helping others by keeping things organized and on track
  • Like routine with some variety from day to day

Work environment

  • Full‑time
  • In‑office role based in Victoria
  • Supportive team environment
  • Dog‑friendly office

Benefits

• workweek (Monday-Friday)

• Paid Sick days

• Ability to apply for internal, permanent postings

• A great team to work with - we have been awarded the distinction by our employees of "Great Place to Work" seven years in a row!

Associa is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. Associa does not in any way discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

Create a job alert for this search

Administrative Assistant - Contract • Victoria, BC, CA

Similar jobs

Administrative Support Assistant - Remote Work

HrstalentsolutionsVictoria, Capital Regional District, CA
Remote
Full-time

Explore the role of Administrative Support Assistant with a focus on remote work.This position offers a chance to perform routine tasks with a structured approach, perfect for organized individuals... Show more

 • Promoted

Auto Retention Associate

HUB InternationalVictoria, Capital Regional District, CA
Full-time

Auto Retention AssociateSolicitarremote type: Onsitelocations: Victoria, BCtime type: Full timeposted on: Publicado hoyjob requisition id: R0037140Hi, we’re HUB!We are a leading North Ame... Show more

 • Promoted

Sidney BC Pharmacist Role Available

Save-On-FoodsSidney, BC, CA
Full-time

Join Save-On-Foods as a Pharmacist in Sidney, BC and contribute to community wellness through quality patient care.Manage pharmacy operations and engage in clinical services effectively.As a Pharma... Show more

 • Promoted

Business Applications Administrator

AML Oceanographic Ltd.Central Saanich, Capital Regional District, CA
Full-time

AML has 52 years of experience designing and building oceanographic instrumentation and we have clocked consistent year-on-year growth of greater than 15%.We have customers on all seven continents.... Show more

 • Promoted

Assistant Restaurant Manager

SSP AmericaSidney, BC, CA
Full-time

Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.Direct message the job poster from SSP America.Strategic Corporate Recruiter | High-Volume Talent Part... Show more

 • Promoted

Food service attendant

TRUONG VENTURES LTD dba Mariner PizzaSidney, BC, CA
Full-time

All applicants are welcome (including youth, aboriginals, newcomers/new immigrants, visible minorities, citizens, and permanent residents).Business Address: 2321 James White Blvd, Sidney, British C... Show more

 • Promoted

Assistant Superintendent

Kinetic Construction Ltd.Victoria, Capital Regional District, CA
Full-time

Kinetic) Together Building Better.Relationships, Passion, Continuous Improvement.Our core values are a desire to build enduring.We focus on teamwork, trust and, most importantly, respect for people... Show more

 • Promoted

Management Trainee

Enterprise HoldingsSidney, BC, CA
Permanent

Start your career with Enterprise Mobility! We’re.Whether you see yourself in sales, business development, customer service, retail management, or operations, as a manager in training, you can coun... Show more

 • Promoted

Software Tester

Select Source InternationalCentral Saanich, Capital Regional District, CA
Full-time

Location: Saanichton BC V8M 2A5.We are seeking a highly skilled Cloud QA Engineer with strong test automation expertise to ensure the quality, reliability, and scalability of our cloud-based applic... Show more

 • Promoted

Legal Assistant for Indigenous Justice Initiatives

BC First Nations Justice CouncilVictoria, Capital Regional District, CA
Full-time

Help advance Indigenous justice as a Legal Assistant at the Indigenous Justice Centers in Victoria, BC.Focus on legal procedures in criminal defense and child protection.The BC First Nations Justic... Show more

 • Promoted

Survey Taker: Earn up to $25 per survey (Remote)

Earn HausNorth Saanich, BC, CA
Remote
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Resource Management, Senior Associate (Consulting) - 14 Month Contract - C$65,600 - C$98,400 A Year

EyColwood, Canada
Temporary

Seeking a Resource Management Senior Associate for EY's Consulting team in Canada.Responsibilities include capacity management, deployment support, reporting, and process improvement. Show more

 • Promoted

Early Childhood Educator

Next Youth JobSidney, BC, CA
Full-time

Acre Wood Daycare and Early Learning Incorporated.Sidney, British Columbia, Canada.Secondary (high) school graduation certificate.Work must be completed at the physical location.Develop and impleme... Show more

 • Promoted

Administrative Assistant

Royal Theatre of Bachmania Ltd.North Saanich, Capital Regional District, CA
Full-time +1

Volunteer Experience · Work Experience · Work & Career.NOC Job Code/Title: NOC 13110 - Administrative Assistant.Royal Theatre of Bachmania Ltd.Royal Theatre of Bachmania ("RTOBM").Permanent, Full-T... Show more

 • Promoted

Bilingual Proposal Strategist (18-month contract)

EYVictoria, Capital Regional District, CA
Temporary

At EY, we’re all in to shape your future with confidence.We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.Join EY and help ... Show more

 • Promoted • New!

CSC-Client Services Coordinator

Lifemark Health GroupVictoria, Capital Regional District, CA
Permanent

Our clients cross a diverse range of sectors, including life and health insurers, property and casualty insurers, the legal community, employers and government organizations.Our strength lies in th... Show more

 • Promoted

Start Your Career as Management Trainee

Enterprise HoldingsSidney, BC, CA
Full-time

Embark on a vibrant career path with Enterprise Mobility as a Management Trainee in Sidney, BC! This program combines hands-on experience with essential training in customer service and business ma... Show more

 • Promoted

Frito Lay Route Sales Representative (Victoria)

PepsiCoCentral Saanich, Capital Regional District, CA
Full-time

As a Route Sales Representative at Frito Lay Canada, there are two main accountabilities: (1) selling and developing the business and (2) servicing customers through delivery and merchandising.You ... Show more

 • Promoted

Automotive Service Technician Apprentice, Sidney

FOUNTAIN TIRESidney, BC, CA
Full-time

Come develop your mechanical skills in pursuit of a career as an automotive service professional!.Automotive Service Apprentice!.At Fountain Tire, our associates are our number one asset.As a membe... Show more

 • Promoted

Automotive Technician

Midas International, LLCCentral Saanich, Capital Regional District, CA
Full-time

At Midas, we are a Vancouver Island family owned and operated business looking to add to our dedicated team in beautiful Brentwood Bay, Victoria BC.For over 40 years we have provided quality servic... Show more