Project Support Specialist

Are you looking for an exciting opportunity in the business administration sector in Laval (QC)? Our client, a dynamic and growing company, is currently seeking a Project Support Specialist for a permanent, full-time position. As a Project Support Specialist, you will play a central and strategic role in organizing, planning, executing, and tracking key organizational initiatives. Working in close collaboration with managers, technical teams, and external stakeholders, the Project Support Specialist ensures that schedules, documentation, and daily communications remain seamless and aligned with project goals.

The role of Project Support Specialist requires exceptional organizational skills, strong rigor, and meticulous attention to detail. On a daily basis, the Project Support Specialist prepares and maintains project documentation, drafts meeting minutes, tracks deliverables, and assists with budget management. This position in business administration offers a stimulating work environment conducive to continuous learning and professional advancement, supported by tailored coaching and mentorship.

Bilingualism Requirements (Bill 96):
This Project Support Specialist position located in Laval requires an intermediate level of English proficiency (approximately 30% to 50% of tasks performed in English). The requirement for English is justified in order to communicate regularly with clients, partners, and stakeholders located outside of Quebec across Canada who do not speak French.

Randstad Professional: Find the right job, love what you do, and develop your career. With access to a wide range of roles with top employers, a global community of professional peers, and specialized training and support, we’ll be your guiding partner and help you build a rewarding career.

Advantages
Advantages
• Competitive remuneration starting at $55,000 per year, depending on experience.
• Permanent, full-time position offering long-term career stability.
• Comprehensive benefits package including group health coverage.
• Structured training, coaching, and mentorship program.
• Dynamic and collaborative work environment based in Laval (QC).
• Genuine career advancement opportunities within a growing organization.

Responsibilities
Responsibilities
• Coordinate project activities, schedules, resources, and information within the business administration domain.
• Support the project manager in strategic planning and diligent schedule tracking.
• Prepare, organize, and maintain complete project documentation, including project plans, meeting minutes, status reports, and risk logs.
• Schedule and participate in project meetings, draft official minutes, and proactively follow up on action items.
• Monitor project progress and promptly report delays, risks, or issues to management.
• Communicate updates clearly and effectively to stakeholders, team members, suppliers, and clients across Canada.
• Assist with budget tracking, purchase orders, invoicing, and project-related expense processing.
• Maintain organized project records and ensure all documentation remains accurate and up to date.
• Contribute to the seamless coordination of internal resources and external partners to ensure project success.
• Participate in handling change requests, generating status reports, and conducting project post-mortems.
• Build and maintain positive business relationships with clients, responding to inquiries promptly and professionally.

Qualifications
Skills
• Diploma of College Studies (DEC) or Bachelor's degree in business administration, project management, information technology, or a related field.
• 1 to 3 years of relevant experience in project support, administration, operations management, or a related administrative role.
• Proficiency in French and intermediate level in English, both spoken and written, to interact with Canadian clients outside Quebec.
• Strong organizational skills, proven time-management abilities, and a high sense of priority.
• Excellent written and verbal communication skills to interact professionally across all organizational levels.
• Ability to multitask and manage multiple priorities and tight deadlines simultaneously.
• Great rigor, autonomy, and meticulous attention to detail in document management and tracking.
• Advanced proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook, Teams).
• Practical understanding of foundational project management methodologies (Agile, Waterfall, etc.).
• Strong teamwork spirit, problem-solving mindset, and ability to escalate issues appropriately.

Summary
Conclusion
Are you the ideal candidate for this Project Support Specialist position, or are you looking to propel your career in business administration? At Randstad, we are a global leader in talent solutions, partnering with top employers to connect skilled professionals with rewarding careers. Our expert recruiters understand your industry and are dedicated to guiding you toward professional success. Apply today through our website or connect directly with our recruitment team to submit your application!

If this role doesn't quite match your expectations, contact our expert recruiters today to explore other exciting career opportunities tailored to your goals!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.