Finance Director

• Responsible for full-cycle accounting and finances for personal business portfolio

• Oversees budgets for special projects including tracking financial costs-to-date, projections and cash flows, making cash calls and issuing all payments

• Manages account payables and receivables for multiple properties and entities including cutting and mailing out cheques, tracking and recording payment information

• Ensures invoices and expenses are tracked and filed accordingly

• Calculates and tracks adjusted costs bases for various securities holdings across multiple accounts for multiple entities

• Ensures monthly data from various bank and securities statements are recorded in accounting system, reconciles data, and keeps a general ledger for multiple entities

• Creates monthly, quarterly, and annual financial statements

• Tracks and records loan interest payments

• Prepares back up documents and financial statements for annual tax filings for multiple entities

• Works with external accounting firm to assist with preparation of tax returns for multiple entities

• Meets as needed with executives to present and review financials

• Download all monthly bank and securities account statements and organize for bookkeeper

• Respond to bookkeeper requests for additional information, supporting documents, etc.

• Issue and track POs for all property costs, purchases, etc.

• Track invoices coming in for property managers' sign off

• Process payments for credit cards, invoices and bills

• Liaise with institutions on trade orders for stocks

• Handle private placement stock buys

Tax Management

• Oversee all restructuring and asset transfers: liaise with tax lawyers, in-house counsel, bookkeeper, Accountants, other external counsel and banks

• Compile all annual tax slips and documents for tax returns, and submit to accountant

• Assist with audits, as required: review expense account for errors, provide corrections

• Oversee tax structure and ensure all transactions go through proper entities with correct back up

• Maintain database of all assets, including nominal and beneficial owners

Loans & Financial Reporting

• Track and monitor BAs, SOFRs and revolving loans, look for opportunities to combine loans, pay off lines with cheaper debt; transfer cash to cover interest

• Prepare all financials and corporate records for new loans and all annual loan reviews

• Renew all maturing term loans, pay down from time to time

• Review all loan documents related to new loans, annual reviews ensure financial terms are correct

• Prepare daily financials and cash flow projections

• Cash management: monitor and reconcile all dividends, interest, and other expenses, ensuring cash is moved between accounts to cover cash needs, transferring dividends from all stock accounts

• Reconcile all account activity and pending expenses; make recommendations for trust distributions

• Track all sells and buys and YTD capital gains/losses

• Transfer funds between entities for quarterly loans, ensure they are repaid when due

• Liaise with banks for cash transfers, drafts, wires, reports, tax docs, etc.

• Draw loans to cover settlement on trades

• Send wires for cross-border and large payments

• Open new bank accounts, as required

What you must have:

• Minimum 6-8 years’ directly related work experience and post-secondary education

• CPA Designation

• Experience providing support to a senior level executive of a large business entity, with a focus on financial matters

• Highly professional, organized, meticulous, and extremely detailed oriented withm an ability to prioritize assigned duties

• A positive approach to completing a wide-range of financial administrative tasks from junior to senior level

• A self-starter with a confident, can-do attitude

• A good communicator who will keep executive updated on all important issuesAbility to relate professionally to all levels of staff and business executives, with a high level of maturity, diplomacy, and a positive demeanor.

• A high level of confidentiality, discretion, loyalty and respect is essential

• Professional personal presentation and excellent verbal communication skills and telephone etiquette

• Strong computer literacy with experience in the use of MS Office programs

• Must be available outside regular office hours to handle issues as they arise

• Ability to naturally remain calm during stressful periods while remaining focused on the tasks at hand.

• Self-directed, the ability to work independently and delivers quality work and presentation.

• Excels in team environments

Salary/Rate Range: $145,000.00 - $180,000.00


Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.