PT HR Payroll Coordinator - Ingersoll

Position Title: HR Payroll CoordinatorLocation: 274180 Wallace Line, Ingersoll, Ontario N5C 3J7Shift: 6:00AM, Monday, Tuesday and Friday, 6-8 hours per dayStatus: Part Time PermanentType: Existing VacancyPay Rate: $23.77 per hour AWC Operations Canada (AWCC) performs many logistics functions. Some of these are real time yard management, real time data transfers, real time vehicle direct locating, dealer delivery, import / export preparations, rail car preparation and switching, rail car loading and unloading, and extensive assembly plant operations. Summary of Position:The HR Payroll Coordinator provides administrative support to ensure efficient and productive operations as well as provides guidance and support with human resource and payroll related needs. Essential Functions, Duties and Tasks:PayrollConduct daily payroll duties for hourly unionized associates, such as:Calculating Piecework and entering in time and attendance system (TA)Entering hours worked into TAEntering time off into TAProcess time off requests for hourly unionized associates (e.g., vacation time, floating holidays, bereavement, jury duty, absences, etc.)Conduct weekly payroll closing, utilizing checklists, verify the accuracy and completeness of calculations; submit to Corporate Payroll Team for processingReconcile payroll reportsCollaborate with operations staff to collect wages and hours data to generate the daily W2R report and submit to corporate officeUnion dues calculation, invoice to Concur and paymentUnifor PEL fund quarterlyVacation Accrual AuditsAP Enter new hires into HRIS (Autolink)Process payroll adjustments in HRIS (Autolink), such as wage increases, in accordance with instructions given and/or collective bargaining agreementIssue Payroll Status Change Form for status changes, terminations, and leaves and submit to Corporate Payroll and Corporate Benefits with cc to Regional HR ManagerProcessing status changes, terminations, leaves, including updates in AutolinkFor processing terminations, includes final vacation pay calculationROEs Benefits Advise the Regional HR Manager of leaves e.g., medical leave, WSIB, etc.Monitor progress in conjunction with the Corporate Benefits Department and Regional HR Manager until the leave has endedTrack eligibility for health and welfare benefits and provide related reports to the Corporate Benefits Department e.g., monthly eligibility reportIssue and collect benefit enrollment and beneficiary forms and forward to the Corporate Benefits Department for processing Human ResourcesResponsible for maintaining accurate hourly personnel files (both current and terminated) while ensuring confidentiality is upheld Provide front line support for payroll, benefit and human resource questions or concerns. Identify resolution and escalate to the management teamMaintain reporting for union e.g., seniority list, and provide reports required by the unionMaintain the facility Attendance Tracker in accordance with the company's policyIssue letters of employment as requestedGather information to support workplace investigations of hourly unionized associates and/or operational issuesMonitor facility compliance with policy, procedure, and/or collective bargaining agreementEscalates all Human Rights, Employment Standards, WSIB, AODA, etc. issues to the Regional HR Manager Other Duties/Requirements Attend various meetings as needed (e.g., Benefits Payroll User Group meeting)a positive workplace culture, the facilities open door policy, and the company's value statement "We treat others how they want to be treated" Maintain a safe, clean, and organized working environment; notify Manager or Supervisor of any workplace hazards or unsafe condition Understand and adhere to AWCC policies, including but not limited to company safety policiesOther duties as assigned by terminal management and/or Regional Human Resource Manager Knowledge, Skills, and Abilities Required:Sound analytical thinking, planning prioritization, and execution skillsAbility to respond appropriately in pressure situations with a calm and steady demeanorEffective attention to detail and a high degree of accuracyMust be able to handle confidential information in an ethical and professional mannerSuperior customer service and interpersonal skills with sensitivity to peopleStrong work ethic and positive team attitudeStrong problem identification and problem resolution skillsAble to effectively communicate both verbally and in writingHighly conscientious, along with an energetic and mature approach to their work Education, Experience, and Minimum Requirements:Minimum 2 years of vocational/college education in relevant area of studyMinimum 1 year of payroll administration experience, with a unionized workforce preferredMinimum 1 year of human resource experience, in manufacturing or logistics industry preferred Good knowledge of payroll systems and internal controlsGood knowledge of human resource and payroll legislationIntermediate level of proficiency with MS Office (e.g., Word, Excel and Outlook)Proficient in the use of HRIS and/or payroll systems Working Conditions: Work is performed indoors in an office setting Physical Demands Analysis:Check Physical DemandsDescription 1. Strength a.Standingý5% of timeSpeaking with others Walkingý5% of timeBetween work areas Sittingý90% of timeWorking in office or attending meetings b. Lifting ý Up to 10 lbs. Supplies, equipment CarryingýUp to 10 lbs.Supplies, equipment PushingýUp to 10 lbs.Office supplies PullingýUp to 10 lbs.Vehicle doors 2. Stepping ý Retrieving office supplies Balancing ý Retrieving office supplies Climbing ý Step ladder to retrieve office supplies 3. Stooping ý Retrieving office supplies, filing Kneeling ý Retrieving office supplies, filing Crouching ý Retrieving office supplies, filing Crawling ý Retrieving office supplies, filing 4. Reaching ý Office supplies, telephone, etc. Handling ý Office supplies, telephone, etc. 5. Speaking ý Communication with others Hearing ý Communication with others 6. Seeing ý Reports, computer work, etc. Depth Perception ý Computer work Colour Vision ý Computer work, reports Accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. The company is committed to diversity and inclusivity in employment and welcome applications from individuals with diverse backgrounds.

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