Reporting and Evaluation Coordinator

Terms of Employment: Full time -PermanentStart Date: October 1,2026Closing Date: September 4,2026Mission StatementStaff of the Regina Open Door Society (RODS) must operate at all times within the mandate of service to provide settlement and integration services to refugees and immigrants in Regina. RODS is committed to meeting the needs of newcomers by offering programs and services to enable them to achieve their goals and participate fully in the larger community.The Regina Open Door Society is committed to fostering a work environment that values diversity, equity, and inclusion. We actively seek candidates who share these values and contribute to our diverse community. Our aim is to eliminate barriers to employment, ensuring that all qualified individuals have the opportunity to join our team. Our facilities are fully accessible, accommodating the needs of all individuals.We are located in the City of Regina on Treaty 4 land, which is recognized as the traditional territory of thenêhiyawak/Cree, Nahkawē/Saulteaux, Anihšināpēk, Dakota, Lakota, Nakoda, and the homeland of the Métis Nation.The Regina Open Door Society Inc. is seeking qualified individuals to staff the full-time permanent position of Reporting and Evaluation Coordinator. Position SummaryUnder the supervision of the Director and Manager of Settlement, Family and Community Services (SFCS) Department, this position collaborates with management, team leaders, and staff to produce accurate program and evaluation reports. The role also supportsprogram evaluation and monitoring to ensure funded programs meet targets, funder requirements/standards, and the needs of newcomers.Requirements Bachelor Degree in the area of Social ScienceClean criminal recordEffective organizational, communication, time managementExcellent computer skillsExcellent writing and documentation skillsMinimum of three years related work in the field of program evaluation and reportingValid Saskatchewan Class 5 (novice 2) licenseGeneral CompetenciesQuality/Compliance: achieving a standard of excellence with work processes and outcomes while honoring RODS policies and funder/regulatory requirementsClient Focus: striving for high client satisfaction, going out of your way to be helpful and pleasant, making it as easy as possible for the clientCommunication: balancing listening and talking, speaking and writing clearly and accurately, influencing others, keeping others informedCollegiality: being helpful, respectful, and approachable and team oriented, building strong working relationships and a positive work environmentInitiative: taking ownership of your work, doing what is needed without being asked, following through Efficiency: planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do thingsCoachability: being receptive to feedback, willing to learn, embracing continuous improvement People Management (for those with supervisory duties): setting clear expectations, reviewing progress and processes, providing feedback and guidance, holding people accountableRespect for Diversity: ability to work within a cross-cultural environment and display acceptance and respect for different cultures and backgroundsSpecific CompetenciesAbility to work in a fast phase environmentBroad knowledge of database systemsExcellent verbal, written and presentation skillsKnowledge of and experience with issues facing immigrants and refugees.Knowledge of privacy policy and legislationSolid communication and group facilitation skillsStrong computer skills with knowledge of Windows, MS Office, email and internet.Strong inter-personal skills to effectively work in a multi-cultural team environmentStrong time-management and organizational skills are essentialWorking knowledge of program evaluation/survey (i.e. outcome measurements), proposal and report writingDuties and ResponsibilitiesIn collaboration with management and program team leaders: Program Administration: Assist in project coordinationCollect evaluation results and produce program outcomes reportsConduct a regular audit to ensure data entry is accurate and up-to-dateDeliver iCARE privacy policy briefing and reporting trainingDesign/Update standardized data gathering tools (i.e. internal needs assessment forms, information gathering forms, referral forms, etc.) for all IRCC funded programsDevelop, update, and maintain standardized reporting tools and templates for all funded programs.Develop periodic database reports to update on program and staff performanceDevelop/Update reporting tools for SFC funded programsImplement changes to the reporting structure to meet funders expectationsIn collaboration with management, team leaders and staff produce monthly, quarterly and annual program-specific reportsIn collaboration with RODS programs, produce and submit monthly/annual reportsMonitor and report program activities, targets, and outcomesOnce program management approves program reports, submit to fundersParticipate in providing feedback, supporting implementation, and contributing to ongoing improvements of RODS and funder database system initiativesPrepare and deliver training on approved database, standardized reporting, and data collection tools for both new and existing staff to ensure consistency and accuracyRespond to funders enquiries in regards to reportingReview and compile multi-year reportsSupport each program with the development of tools to measure program outcomesSupport the implementation of work plan for each program and staffTrack deadlines and follow-upsOther duties as required Administrative Support: Assist with event or meeting coordinationConduct monthly audits of files and other program documents to ensure program are meeting the standards.Contribute to the preparation of annual reports, proposals and other documents.Support the implementation and monitoring of program activities and deliverables.Data entry and recordkeeping.Handle confidential information appropriatelyMaintain filing systems (electronic and paper)Manage emails, phone calls, and correspondenceOrder office supplies and coordinate logisticsPrepare documents, reports, and presentationsReceive and direct visitors or inquiriesReview, edit, and evaluate reports, financial documents, and budgets and to ensure accuracy and completeness.Assist with budget preparation, expenditure tracking, and financial reporting.Monitor program budgets and reconcile supporting documentation as required.Provide administrative and operational support to program staff and management.*Other duties as required Direct ReportsN/ASalary Level/ClassificationHours of work are Monday to Friday from 8:15 AM to 3:45 PM with one -hour lunch break. All positions at RODS require a clean criminal record/child abuse registry check. There is a cost shared benefits package available to the employee with successful completion of a probationary period. The annual salary for this position starts at$47,073.82 ($26.82 per hour) at Step one of the admin 2 RODS wage category. Pay periods are the end of day on the 15th of the month and the end of each month. Application InstructionsWe thank all candidates for their interest, however, only those selected for interviews will be contacted. Please be able to provide three work-related references at the time of your interview. Please respond in confidence no later than 4:00 pm on September 4,2026 to:the link provided