DIVISION HEAD, PROCUREMENT

About the City of Salaberry-de-Valleyfield

Surrounded by water, the City of Salaberry-de-Valleyfield is a community with character and a bright future, combining residents’ quality of life with the vitality of a true regional hub. It is proud of its history, ambitious in its development and deeply committed to its community.

In less than 150 years, the City has become the regional leader, the economic and tourism hub of Southwestern Quebec. With a team of more than 350 employees dedicated to the residents of Salaberry-de-Valleyfield, it provides a diverse range of high-quality services, including numerous sports, events and cultural activities.

This opportunity is located near the Island of Montreal, within the management team of the City of Salaberry-de-Valleyfield, a dynamic city of more than 45,000 residents.

With its downtown on Lake Saint-François, this beautiful Montérégie municipality offers all the appeal of a vibrant urban lifestyle in a green, natural setting that supports a unique quality of life.

Culture and Values

With the quality of life of its residents at heart, the City of Salaberry-de-Valleyfield is committed to sustainable development, the vitality and economic growth of its business communities, and the preservation of its tourism and heritage attractions for current and future generations. Making a difference, pride, respect and excellence are intrinsic to the City’s values.

Description

Reporting to the Director, Finance and Procurement, the Division Head, Procurement plans, organizes, directs and controls all activities related to procurement management.

The incumbent is responsible for the strategic development of the division and the positioning of procurement within the organization, working closely with the Finance and Procurement and Legal Affairs departments. The incumbent implements effective, fit-for-purpose management tools, work methods and processes, and consistently pursues continuous improvement, optimization and operational efficiency while taking legal obligations into account.

The incumbent also ensures that internal clients receive the most effective procurement strategies and practices, while taking organizational priorities and legislative and regulatory compliance into account. The incumbent develops and maintains strong relationships with internal departments and external suppliers and is fully responsible for managing procurement employees.

Key Responsibilities

Financial Management, Leadership and Strategic Planning

• Establish the division’s direction within the organization’s broader strategic priorities;
• Contribute to establishing and achieving the division’s objectives, strategies and action plans in collaboration with the Director;
• Develop and implement procurement management policies, directives, by-laws and processes;
• Prepare the team’s annual budget plan and validate it with the Director;
• Act as a leading subject-matter advisor to departments and managers, supporting compliance with the legislative and regulatory framework governing tendering, contract management and related risks;
• Work with departments to plan contract renewals across the City and monitor the implementation schedule;
• Establish the tendering schedule in accordance with applicable legislation and priorities;
• Ensure that organizational practices comply with procurement obligations;
• Contribute to the City’s development;
  • Maintain ethical communications concerning the City
  • Represent the City at selected activities, committees or associations
  • Maintain strong relationships with suppliers, partners and colleagues

Administrative, Process and Operations Management

• Develop procurement strategies and implement improvements that increase effectiveness, support budget compliance and enhance the efficiency of procurement processes;
• Contribute to optimizing inventory management, including needs assessment and logistics;
• Produce statistics and reports on purchases and contracts in order to recommend directions and improvements that optimize organizational processes;
• Implement proposed directions following consultation with and approval from management;
• Ensure that all departments comply with applicable legal and organizational obligations;
• Assess the benefits of cooperative purchasing for selected goods or services and make recommendations;
• Implement cooperative purchasing and requirements-gathering strategies, and guide teams through the process;
• Assess organizational risks and issues in procurement files, recommend solutions and ensure appropriate follow-through;
• Develop and implement tools that support the continuous improvement of practices;
• Direct, control and review the operational processes under the position’s responsibility while maintaining consistent quality management;
• Authorize expenditures within the budget allocated to the division’s activities;
• Monitor supplier performance, as required;
• Prepare and present contract management results, issues, changes or improvements to the management committee or municipal council, as required;
• Plan, develop and deliver employee training on various topics, based on identified needs or upon request;
• Perform various procurement process duties as needed
  • Support requesting departments in analyzing their needs, planning procurement activities and complying with the legal, regulatory and organizational framework;
  • Coordinate the stages of procurement processes, including requests for quotations, calls for tenders, addenda, publications, selection committees and communications with bidders;
  • Oversee the administrative management of files and contracts, including bid compliance, documentation, contractual obligations, procurement tools and user support.

Human Resources Management and Development

• Supervise employees within the division;
  • Hiring, training, performance evaluation, recognition and engagement
  • Maintain a positive workplace climate
  • Set objectives and priorities and allocate tasks among employees
• Plan the team’s staffing requirements;
• Participate in the application of the collective agreement and other agreements in effect.

Client Management – Client Focus and Satisfaction

• Identify the needs of internal and external clients within the municipal context;
• Maintain positive relationships with internal and external clients and partners;
• Assess the satisfaction of internal and external clients and partner organizations;
• Respond to complaints promptly and effectively.

Required Qualifications

Education

• Bachelor’s degree in Business Administration, Law or an equivalent discipline
• Additional certificate or diploma in procurement management (asset)
• Membership in good standing with the Corporation des approvisionneurs du Québec (asset)

Professional Experience

• Three to five years of relevant experience in a similar position, including people management experience (experience with unionized employees is an asset)
• Experience in a municipal environment or the public sector (significant asset)

Core Competencies

• Knowledge of the legal and regulatory framework governing procurement and tendering in the municipal sector (Cities and Towns Act, Municipal Code of Québec, Act respecting contracting by municipal bodies and others), an asset
• Ability to confidently navigate legal matters
• Project management
• Strong aptitude for using technology tools
• Knowledge of software and technology tools relevant to the role (SEAO and Edilex), an asset
• Knowledge of public tender drafting and contract management
• Excellent spoken and written French
• Functional English (significant asset)

Specific Skills

• Engaging leadership and the ability to foster collaboration, teamwork and openness
• Demonstrated ability to balance strategic vision with operational management while maintaining clear direction and effective oversight
• Political acumen, systems thinking and the ability to understand issues holistically
• Ability to build trusted relationships, influence and negotiate, and foster collaboration among diverse stakeholders
• Strong analytical skills, sound judgment, the ability to synthesize information and effective problem-solving ability
• Ability to communicate effectively with diverse audiences, practise active listening and explain legal concepts in plain language
• Excellent planning and organizational skills, rigour, and the ability to effectively manage priorities, projects, pressure and tight deadlines
• Adaptability, innovation and creativity, with a solution-oriented and continuous-improvement mindset
• Strong client focus and commitment to quality, efficiency and productivity
• High ethical standards and integrity in carrying out responsibilities

Among the Challenges of the Position

• Bring the Procurement function to a higher level of maturity and position it as a true strategic partner within the organization by developing a medium-term vision and directions aligned with the City’s priorities.
• Balance the position’s strategic and management responsibilities with sustained operational involvement to maintain continuity and effectiveness in the context of a lean team and a heavy workload.
• Serve as a trusted advisor and influencer to departments and managers, balancing organizational needs, priorities and risk management with compliance with the legal and regulatory framework governing municipal procurement.
• Advance procurement practices, processes and tools with a focus on continuous improvement, optimization and efficiency, while fostering collaboration with internal departments, suppliers and partners.
• Engage and develop a team that must manage multiple priorities by providing clear guidance, allocating responsibilities effectively and maintaining a workplace climate that supports performance.

Why Join the City of Salaberry-de-Valleyfield

Choosing to work for the City of Salaberry-de-Valleyfield means joining a welcoming workplace with engaged, dynamic teams.

• Join one of the most dynamic and rapidly growing cities
• Contribute to major, forward-looking projects and work across departments as part of multidisciplinary teams
• Be part of a forward-looking city with strong development potential
• Work in an economically vibrant city with three industrial parks and a port facility
• Join a highly competent and professional management team
• Hold a strategic role in the City’s development
• Take on significant and stimulating challenges
• Work on a diverse range of files and initiatives
• Enjoy a beautiful waterfront city known for boating and water-based tourism
• Work for a citizen-focused organization guided by strong values
• Benefit from a competitive salary and attractive working conditions

Primary TALINKO Contact – Executive Search

Elaine Martineau – Executive Director | Tel.: (514) 912-7679 (direct) | elaine.martineau@talinko.ca

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Only candidates selected for an interview will be contacted. We are committed to employment equity.

TALINKO is an executive search firm specializing in mid- and senior-level recruitment. We also support the recruitment of board and advisory committee members across a range of industries.

Please note that masculine terms are used solely to simplify the text and are intended to include all genders.