Accounting Assistant, Projects

Time Type:

Full Time

Compensation: Salary starting at $44,000, plus eligible benefits, in accordance with experience and internal equity

This posting is for an existing vacancy and not intended to create a talent pipeline

The Accounting Assistant is responsible for supporting the organization's day-to-day financial operations by managing accounts receivable, accounts payable, and a variety of administrative functions. This role ensures the timely processing of financial transactions, maintains accurate accounting records, supports month-end activities, and provides administrative assistance to ensure the efficient operation of the finance department.

KEY DUTIES AND RESPONSIBILITIES

Accounts Receivable

• Prepare and issue customer invoices in a timely and accurate manner.
• Monitor customer accounts and ensure timely collection of outstanding balances.
• Apply customer payments and reconcile accounts receivable records.
• Investigate and resolve billing discrepancies and payment issues.
• Prepare aging reports and follow up on overdue accounts.
• Communicate professionally with customers regarding payment inquiries.
• Assist with month-end accounts receivable reconciliations and reporting.

Accounts Payable
• Review, verify, and approve supplier invoices for payment in accordance with company policies and approval authorities.
• Ensure invoices are accurately coded and entered into the accounting system.
• Schedule and process vendor payments through approved payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and supporting documentation.
• Respond to supplier inquiries in a timely and professional manner.
• Monitor payment due dates to ensure timely settlement of obligations.

Accounting & Financial Support
• Assist with month-end and year-end closing activities.
• Prepare account reconciliations and investigate variances.
• Maintain accurate financial records and supporting documentation.
• Assist with audit requests and provide supporting documentation.
• Prepare routine financial reports and spreadsheets.
• Support budgeting and forecasting activities as required.
• Ensure compliance with company financial policies and internal controls.

Administrative Support
• Maintain electronic and paper filing systems for financial and administrative records.
• Prepare correspondence, reports, and presentations as required.
• Coordinate office supplies and general administrative needs.
• Schedule meetings and maintain calendars for the finance team when required.
• Assist with document management and records retention.
• Support internal departments with administrative and financial inquiries.
• Participate in process improvement initiatives to increase efficiency and accuracy.

Quality, Health & Safety:
• Supports organizational commitment to ISO 9001, ISO 45001 certification
• Perform assigned tasks to support DSV meets its objectives and targets regarding quality, health, safety and environment and follow all requirements as set out in the DSV Quality Health Safety Environment policy.
• Staff are required to ensure that their day-to-day activities embrace sustainability, Health and safety therefore reducing the impact upon the environment, supporting the communities we work in and reducing incidents in the workplace.

QUALIFICATIONS

Education and Experience

• Diploma or post-secondary education in Accounting, Finance, Business Administration, or a related field.
• Minimum 2–5 years of experience in accounting, bookkeeping, or finance administration.
• Experience with both accounts receivable and accounts payable functions.
• Experience using accounting or SAP.
• Experience in a Transportation & Logistics environment, an asset.
• Proficiency in Microsoft Office, particularly Excel.

Skills and Competencies

• Strong understanding of accounting principles and financial processes.
• Good command, both verbal and written, English skills.
• Ability to create collaborative engagements and active listening
• Service oriented and able to resolve customer issues
• Strong interpersonal skills, building professional relationships internally and externally
• Strong problem-solving skills and analytical skills
• Ability to multi-task, plan, prioritize and manage time effectively to meet goals and achieve results
• Both a team builder and a team-player
• Excellent organizational and time management skills
• Integrity and accountability
• Act as a role model for DSV values and adhere to the Code of Conduct

Language and Computer Skills

• English is the principal language for this position, additional languages may be required in other locations.
• Ability to communicate effectively in a diverse multicultural environment.
• MS Office Suite (Word, Excel, Outlook) – Advanced knowledge of excel preferred
• SAP Experience, an asset

Physical Demands
• Prolonged periods sitting and standing at a desk and working on a computer
• Occasional travel may be required
• Regular working hours apply for this position, at times, working beyond these hours may be required by business needs.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

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DSV does not use AI to screen candidates during the recruitment process