Contracts Administrator

About this position JO

B TITLE: Contracts Administrator

LOCATION: Ottawa, Ontario

SECURITY CLEARANCE: Secret

REPORTS TO: Contracts Manager

HOURS: 37.5

About Nasittuq Nasittuq is a proudly Canadian company supporting critical operations across Canada’s North. Guided by our core values of Safety, Diversity, Integrity, Social Responsibility, Environmental Stewardship, and Agility, we are committed to fostering a workplace where employees can thrive while making a meaningful contribution.

Where You Will Be Working Nasittuq supports operations across the North Warning System (NWS), a network of remote sites located throughout Canada’s Arctic. Based in Ottawa, you will support contract administration, procurement, subcontract management, and commercial activities that sustain critical northern infrastructure and operations.

In keeping with our commitment to northern communities and Indigenous employment, priority consideration will be given to qualified Inuit beneficiaries, including those enrolled under the Nunavut Agreement, Inuvialuit Final Agreement, and Nunatsiavut Land Claims Agreement. Applicants are encouraged to self-identify.

Why This Role? This role offers an opportunity to work on complex contracts, procurement initiatives, and commercial activities supporting a critical national defence program. You will collaborate with customers, suppliers, subcontractors, and internal stakeholders while developing expertise in contract management, procurement, proposal support, and Government of Canada contracting.

What You'll Do:

Maintain accurate, complete, and auditable contract, subcontract, procurement, and commercial records throughout the contract lifecycle.

Prepare, negotiate, issue, administer, and amend contractual instruments including contracts, subcontracts, purchase orders, terms and conditions, and supplier agreements.

Serve as a point of contact for customers, subcontractors, vendors, and internal stakeholders regarding routine contractual and commercial matters.

Provide guidance on contractual obligations, deliverables, compliance requirements, and contract administration processes.

Administer and maintain contract deliverables tracking systems, ensuring contractual submissions are monitored and reported accurately.

Maintain contract and procurement information within MERX, Maximo, Oracle, SharePoint, and other corporate systems.

Manage departmental correspondence by monitoring inquiries, assigning actions, tracking outstanding items, and ensuring timely responses.

Lead competitive subcontract and procurement activities, including preparing solicitation documents, coordinating bidder communications, facilitating evaluations, and supporting subcontract awards.

Review Statements of Work, technical requirements, and project objectives to support compliant and commercially sound sourcing decisions.

Monitor contract performance, funding utilization, deliverable schedules, and compliance with contractual obligations.

Support proposal development and additional work requests by coordinating supplier inputs, preparing commercial documentation, and incorporating appropriate contractual terms and conditions.

Promote Inuit participation by engaging Inuit organizations and businesses in procurement and subcontracting opportunities, where appropriate.

Identify and escalation contractual risks, compliance concerns, and commercial issues to the Contracts Manager.

Perform additional duties and projects assigned in support of departmental objectives and organizational priorities.

Who You Are: CREDENTIALS:

Degree or diploma in Business Administration, Supply Chain Management, Commerce, Procurement, Contract Management, Law, or a related discipline.

Equivalent combinations of education and directly related experience may be considered.

NCMA or WorldCC Commercial and Contract Management Associate (CCMA™) designation is considered an asset.

EXPERIENCE:

Minimum five (5) years of experience in contract administration, procurement, subcontract administration, commercial management, or a related field.

Demonstrated experience with competitive bid processes and procurement activities.

Experience using MERX or similar electronic procurement and tendering platforms.

Experience negotiating and administering contracts and commercial agreements.

Experience applying contract law principles within a business environment.

Experience with Government of Canada contracting and procurement processes is considered an asset.

Experience with ITAR, the Controlled Goods Program (CGP), and ISO 9001:2015 standards is considered an asset.

SKILLS:

Strong understanding of contract law principles and Government of Canada contracting and procurement policies.

Excellent written and verbal communication skills with the ability to translate complex information into clear, concise, and accurate documentation.

Strong analytical, critical-thinking, negotiation, and problem-solving abilities.

High attention to detail with demonstrated accuracy in document preparation and records management.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Advanced computer literacy and proficiency with Microsoft Office applications and contract management systems.

Ability to exercise sound judgment and make commercially responsible decisions.

Strong interpersonal skills and the ability to build and maintain effective working relationships.

Ability to work independently and collaboratively within a team environment.

Please note that employment at North Warning System is conditional upon obtaining and maintaining a Secret Level Security Clearance.

Why Join Us?

Competitive Compensation: Competitive salary and opportunities for professional growth.

Comprehensive Benefits: Health, dental, vision, disability, life insurance, and employer-matched pension contributions (5%).

Professional Development: Training, certifications, and career advancement opportunities.

Work-Life Balance: Monday to Friday schedule in a collaborative office environment.

Meaningful Work: Support critical northern infrastructure and a nationally significant defence program.

Nasittuq is committed to employment equity and encourages applications from all qualified groups. Inuit Land Claim Beneficiary applicants are encouraged to apply and self-identify.

APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY.

IQQANAIJAAQTAARASUAQTUT ILAGIJAUQATAULLUTIK INUIT NUNANGANNI NUNALIRINIRNMUT ANGIRUTIUSIMAJUNUT SIVULLIQPAUTAUNIAQTUT IQQANAIJAAQTAARTITAUJUNNAQTUNUT. IKAJUQTURPATSI IQQANAIJAAQTAARASUAQATAUJUSI NALUNAIQSIQULLUSI ILAGIJAUQATAUNITSINNIK.

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓲᐅ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.

Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

ᐃᖅᑲᓇᐃᔪᖅᑐᖅᐸᒃᑲ ᐃᓄᑖᖃᑕᐅᓯᒪᔪᑦᒍᑎᒥ ᓯᕗᓪᓕᐅᔾᔭᐅᖃᑦᑕᐅᓇᐅᓇᐧ!

Translation: We invite you to join us and embark on a rewarding career journey!

We thank you for your interest, however, only candidates selected for an interview will be contacted.

Candidates with experience in contract administration, procurement, subcontract administration, supply chain management, sourcing, proposal coordination, commercial management, purchasing, Government of Canada contracting, defence contracting, vendor management, or contract compliance are encouraged to apply.

Keywords: Contracts Administrator, Contract Specialist, Procurement Specialist, Subcontract Administrator, Commercial Administrator, Supply Chain, Contract Management, Government Contracts, Defence Contracts, Proposal Coordinator, Procurement Officer, Commercial Management, MERX, Ottawa Jobs.

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