Administrative Assistant - Construction

North Shore | Permanent position | Administration and project support

At SIROY, good administrative work does not always stand out. But when it is done well, information flows, follow-ups stay on track, and the entire team can focus on its projects.

We are looking for an organized, resourceful and detail-oriented person to support our management, project management, accounting and construction teams.

Someone who enjoys bringing order to things, does not need three reminders to follow up, and understands that a properly filed document today can prevent a lot of problems tomorrow.

Your role

You will play a central role in SIROY’s administrative operations.

Your responsibilities will be varied and will evolve depending on our projects. More specifically, you will:

• answer calls, emails and general inquiries, and direct them to the appropriate team members;

• prepare, review and format emails, letters, spreadsheets and other documents;

• open, organize and maintain project administration files;

• file plans, specifications, addenda, bids, contracts, purchase orders and other documents;

• support project managers in preparing invitations to tender and following up on bids;

• prepare certain contracts, purchase orders and documents using our templates;

• collect and verify required documents from suppliers and subcontractors;

• receive invoices, perform an initial review and forward them to the appropriate team members;

• work with the accounting department to follow up on approvals, payments and missing documents;

• schedule meetings, prepare the necessary documents and record important action items;

• maintain up-to-date contact information for clients, professionals, suppliers and subcontractors;

• track administrative deadlines and follow up with the people involved when necessary;

• assist in preparing project closeout files, including warranties, manuals and final documentation;

• order supplies and help ensure the office runs smoothly;

• contribute to improving our tools, templates and work methods.

You will work with several people and manage multiple files at the same time. You must therefore be able to set priorities, ask the right questions and maintain a clear view of what still needs to be done.

The profile we are looking for

Above all, we are looking for someone who is reliable, organized and enjoyable to work with.

You are someone who:

• has experience in an administrative or coordination role;

• is highly organized and attentive to detail;

• has excellent written and spoken French;

• is comfortable using office software, spreadsheets and digital tools;

• learns new management systems quickly;

• can manage several requests without losing track of important follow-ups;

• communicates clearly and professionally;

• demonstrates sound judgment and discretion;

• takes initiative and looks for solutions;

• can work independently while collaborating with the team;

• likes files to be complete, properly organized and easy to understand.

Training in administration, office management, accounting or business management would be an asset. Experience in construction, architecture, engineering or real estate would be particularly valuable.

We do not expect you to know all our processes on your first day. We are looking for someone who listens, asks questions and wants to understand how our projects work.

SIROY. projects

SIROY is a general contractor with its own teams of carpenters.

We primarily deliver new construction and major renovation projects from Montréal to Mont-Tremblant, with a strong presence in the Laurentians.

Our projects include high-end homes and complex architectural builds that require coordination, precision and careful attention to detail.

Behind every project are project managers, superintendents, carpenters, professionals, suppliers and trusted partners who need to be able to rely on strong administrative support.

That is where your work will make a real difference.

Working at SIROY.

SIROY is a growing company where people have the opportunity to find their place and make a tangible impact.

Our processes are well established, but there is always room to suggest a better way of doing something, simplify a follow-up or improve a tool.

We like to keep things simple: people communicate, questions get asked, and problems are resolved quickly.

We take our work seriously without taking ourselves too seriously.

Our values: Build connections. Create moments. Have fun. Push ourselves. Give back.

Skiing, fishing, team dinners, sports activities or supporting a cause—we want to build a company where people are proud of their work and genuinely enjoy working with one another.

Our work has been recognized by the Grands Prix du Design and the Prix Domus. But these accomplishments are first and foremost the result of a committed team, both in the office and on our construction sites.

Are you organized, motivated by making things happen, and interested in contributing to projects the entire team can be proud of?

We want to meet you.