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Project Data Management Coordinator (Document Controller)eTeam • Montreal, QC
Project Data Management Coordinator (Document Controller)

Project Data Management Coordinator (Document Controller)

eTeam • Montreal, QC
4 days ago
Job type
  • Full-time
Job description

Job Title: Project Data Management Coordinator (Document Controller)
Duration: month initial contract
Location: Montreal, QC
Work Schedule: Minimum days in office per week ( days in office and remote day required for project engagement)
Note: Bilingual – English & French (Spanish is nice to have)

About the Role

We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient, effective, timely, and quality document management and control service throughout the Project’s lifecycle, across dispersed teams, time-zones, and geographies, whilst being based in Montreal. This role is part of an exciting central function, supporting the Projects Portfolio in Canada.

This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes. The successful candidate will also be involved in project set up, contractor engagement and onboarding, and implementing ongoing process improvements.

What You'll Bring

  • A commitment to the safety of yourself and your team.
  • Substantial experience in a document control role working on large projects (minimum years).
  • Experience in engineering and construction projects.
  • Previous experience in managing small to medium document control teams.
  • Excellent collaboration and engagement skills dealing with stakeholder groups and team members.
  • Previous exposure in installing and managing Document Control systems and processes.
  • Previous experience in project set-up and contract/project close-out and handover.
  • Previous experience in managing suppliers, contractors, and/or vendor teams.
  • Ability to oversee, manage, and report on the team's workload.
  • Ability to excel in a fast-paced work environment.

It Will Also Be Beneficial If You Have

  • Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close-out.
  • Experience working at or supporting projects on site.
  • Prior experience with InEight Document and SharePoint.

Key Responsibilities

  • Provide and ensure a proficient, effective, timely, and quality document management and control service throughout the project lifecycle.
  • Quality control and verification of project deliverables from contractors and ESPs.
  • Training and technical support for internal and external stakeholders.
  • Participation in coordination meetings and communication follow-up.
  • Reporting and data cleansing, in collaboration with the PDM Lead.
  • Follow-up on pending project deliverables and RFI documentation.
  • Utilize SharePoint, InEight, and MS Office systems.
  • Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs.
  • Train DCs on internal PDM processes.
  • Produce and distribute weekly expediting reports.
  • Escalate issues not resolved within hours to the Lead.
  • Conduct fortnightly contractor check-ins.
  • Review CDS with each contractor monthly.
  • Maintain the distribution matrix monthly.
  • Attend project meetings as per project cadence and engage regularly face-to-face with project peers.
  • Conduct ongoing user system training (InEight, SharePoint).
  • Deliver the plan for project setup and handover planning requirements as defined by the Lead.
  • Role model stakeholder responsiveness (≤ hours).
  • Actively participate in improvement idea generation and the implementation of continuous improvement (CI) initiatives.
  • Streamline InEight and SharePoint access requests.

Additional Information

  • Full-time role ( hours per week) focused on supporting ongoing project documentation and document control activities.
  • Required to work in the office at least days per week to engage with project teams, with remote workday.
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Project Data Management Coordinator (Document Controller) • Montreal, QC

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