Commercial Tenant Coordination & Property Operations Manager

Commercial Tenant Improvement & Property Operations Manager

Vancouver, BC | Full-Time, In Office

MatchBox Consulting Group is seeking a Commercial Tenant Improvement & Property Operations Manager on behalf of an established Vancouver real estate owner and developer with a growing portfolio of commercial and retail spaces.

This is a rare owner-side opportunity combining tenant improvements, commercial construction and property operations. You will take commercial spaces from lease execution through design, construction, possession and opening—then help ensure they continue to operate at a high standard.

This is not a narrow administrative coordinator role. You will review drawings, walk sites, identify conflicts, manage contractors, coordinate building systems and drive projects through completion. If you enjoy being the person who connects the drawings, the site, the tenant and the building, this is an opportunity to take real ownership.

This is a full-time, in-office position in Vancouver, with regular site involvement as required.

What You’ll Do

Tenant Improvements and Construction

• Coordinate commercial tenants from lease execution through design, construction, possession and opening.

• Review architectural, mechanical, electrical, plumbing and consultant drawings.

• Manage tenant improvement submissions, approvals, contractors, consultants, schedules, inspections and deficiencies.

• Identify conflicts between tenant designs, site conditions and base-building systems.

• Coordinate shutdowns, tie-ins, access, testing, commissioning and project closeout.

• Conduct site inspections and monitor construction through completion.

Commercial Property Operations

• Oversee the physical operation, maintenance and presentation of commercial properties.

• Coordinate contractors and service providers for repairs, preventative maintenance and capital projects.

• Manage issues involving HVAC, electrical, plumbing, life safety, security, access, parking and loading.

• Develop scopes of work, review quotations, coordinate projects and verify completion.

• Support operating budgets, capital planning and emergency operational matters.

• Maintain accurate drawings, permits, warranties, contracts, consultant reports and maintenance records.

Internal Coordination

• Work across leasing, construction, development, property management, accounting and legal teams.

• Support the transition of newly completed commercial properties into operations.

• Maintain clear project, construction, deficiency and maintenance tracking.

• Coordinate operational matters with strata corporations and other mixed-use stakeholders.

What You Bring

• At least five years of relevant commercial construction, tenant improvement, property operations, facilities or tenant coordination experience.

• Strong knowledge of commercial construction and tenant improvement delivery.

• Confidence reading architectural, mechanical, electrical and consultant drawings.

• Practical understanding of commercial building systems and construction practices.

• Experience coordinating contractors, consultants and multiple concurrent projects.

• Strong organization, communication and problem-solving skills.

• Ability to work independently and drive projects through completion.

• Mixed-use or strata property experience is an asset.

• Valid BC driver’s licence.

Why This Opportunity

• A broad owner-side role spanning tenant construction, commercial projects and property operations.

• Involvement from initial tenant planning through opening and ongoing operations.

• Visible projects within a high-quality commercial and mixed-use portfolio.

• Meaningful autonomy and the ability to influence how spaces are delivered and operated.

• Comprehensive benefits, employee discounts and internal growth opportunities.

• Transit-accessible Vancouver office.

Apply today or contact MatchBox Consulting Group for a confidential discussion.

About MatchBox

Headquartered in Vancouver and serving clients nationally, MatchBox Consulting Group specializes in recruitment across Real Estate and Construction, Engineering and Technical, Information Technology, and Accounting and Finance.

MatchBox is committed to providing equal opportunities for all applicants. We welcome applications from people of all backgrounds and are dedicated to creating an inclusive and equitable recruitment process.

Applicants must be legally authorized to work in Canada. Due to application volume, only candidates selected for further consideration will be contacted.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com