Contract - Administrative Assistant - Legal Services

Our client, a global leader in the aerospace industry, is seeking an Administrative Assistant, Legal Services for a 14 to 16-month temporary mandate. In this trusted role, you will support a Senior Director and the directors reporting to him by managing complex calendars, coordinating daily operations, organizing travel logistics, and tracking key deliverables. No legal background or specialized legal degree is required for this position.

Bilingual communication (FR/ENG) is required as you will be communicating on a daily basis with clients, partners, and English-speaking employees outside of Quebec.

Start Date
Immediate (ASAP)

Pay Rate
Competitive hourly rate between $28/hr and $40/hr, flexible based on experience.

Work Structure
Full-time hybrid position ( 2-3 days at the office ) at the Administrative Centre in Dorval (Montreal). Candidate must be locally based in the Greater Montreal area.

Advantages
Long-term 14 to 16-month contract assignment within a premier corporate aerospace environment.

High-visibility opportunity to gain valuable experience alongside a fast-paced executive leadership team.

Responsibilities
Provide comprehensive administrative support to the Senior Director and the leadership team within the Legal and Contracts group.

Manage calendars and email inboxes for supported leaders; coordinate meetings, reservations, and business travel logistics.

Draft and prepare internal/external correspondence, emails, and administrative documentation.

Prepare and audit expense reports (Concur) in accordance with company policies.

Compile and update databases (Excel) to generate operational reports and ensure thorough tracking of ongoing files.

Coordinate signature workflows and maintain organized physical and electronic filing systems.

Exercise sound judgment and initiative to plan and prioritize assigned tasks under minimal supervision.

Qualifications
Minimum of 5 years of relevant experience as an Administrative Assistant (legal background is not required).

Diploma in Office Automation, Business Administration, or an equivalent combination of education and experience.

Fully bilingual in French and English (fluent written and spoken communication).

Strong proficiency in MS Office (Word, Excel, PowerPoint) and tools like Concur.

Proven ability to work under pressure, manage multiple competing priorities, and work independently.

Exceptional interpersonal skills, strong team spirit, discretion, and professional judgment.

Summary
This 14 to 16-month contract in Montreal is ideal for an organized and proactive administrative professional looking to thrive in a dynamic aerospace legal team environment.

Please note: You do not need to possess every single qualification to apply! We are not looking for the "perfect" candidate, but rather a talented, dedicated professional ready to contribute.

To apply, please submit your application online or send your resume directly to nicolas.lefort@randstad.ca. Feel free to connect with me on LinkedIn: https://www.linkedin.com/in/nicolas-lefort-56262b237/

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.