Recruitment Coordinator

Recruitment Coordinator

Location: Vancouver, BC (Hybrid – 2 Days in Office)
Duration: 6-Month Contract (Potential for Extension)

MatchBox Consulting Group is seeking a Recruitment Coordinator to support one of British Columbia's largest utility providers. This is an excellent opportunity for an organized and detail-oriented recruitment professional to support high-volume hiring activities while working closely with recruiters, hiring managers, and candidates throughout the recruitment lifecycle.

This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and has strong administrative and stakeholder management skills.

Responsibilities

• Coordinate and schedule interviews for candidates across multiple hiring initiatives.

• Maintain regular communication with recruiters, hiring managers, and candidates throughout the recruitment process.

• Post, refresh, and remove job advertisements across various recruitment platforms.

• Support applicant screening activities and provide updates to Recruitment Partners.

• Coordinate background checks, reference checks, compliance activities, and onboarding processes.

• Manage candidate testing, travel arrangements, and recruitment-related logistics.

• Maintain accurate recruitment records, invoices, documentation, and tracking spreadsheets.

• Respond to candidate inquiries and provide timely follow-up throughout the hiring process.

• Assist with sourcing initiatives, talent pipeline development, and interview question preparation.

• Support continuous improvement initiatives and recruitment process standardization.

Qualifications

• Certificate in Human Resources or a related field.

• Experience working with Applicant Tracking Systems (ATS).

• Strong organizational, coordination, and administrative skills.

• Excellent written and verbal communication skills.

• Advanced proficiency with Microsoft Excel and spreadsheets.

• Ability to prioritize multiple tasks while maintaining a high level of accuracy.

Must Haves

• Experience coordinating interviews and high-volume recruitment processes.

• Strong administrative, organizational, and prioritization skills with exceptional attention to detail.

• Experience with invoicing and maintaining accurate records.

• Experience managing background checks, compliance activities, or similar recruitment administration.

• Advanced spreadsheet skills and experience working with high-volume data.

• Ability to manage multiple priorities and work effectively with diverse stakeholders.

• Strong communication and stakeholder management skills.

• Ability to work independently in a fast-paced environment.

Nice to Have

• CPHR designation.

• Experience supporting recruitment within large or complex organizations.

Work Environment

• Hybrid work arrangement with two days per week in the Vancouver office.

• Collaborative team environment supporting high-volume recruitment initiatives.

• Opportunity for contract extension based on business needs and performance.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com
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