Pay and Benefits Advisor

In this document, the masculine pronoun is used without discrimination and only for conciseness.

Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained a federated relationship since 1965. Bilingual and on a human scale, it has more than 1,000 students. It offers programs in Social Communication, Counselling and Psychotherapy, Canon Law, Public Ethics, Conflict Studies, Theology, Human Relations, Transformative Leadership and Spirituality, and Social Innovation. Saint Paul University offers an environment conducive to professional growth and competitive benefits.

SUMMARY

Under the guidance of the Assistant Director of Human Resources Services, the Pay and Benefits Advisor oversees the Pay and Benefits sector. This role entails managing the human resources information system (HRIS) and associated transactional activities to ensure adherence to agreements and contractual obligations between the University and its employees.

As the HRIS steward, the incumbent provides recommendations for acquiring and spearheads the deployment of the HR-pay computer system.

The Pay and Benefits Advisor offers guidance to Managers and Employees on pay, benefits, and employment terms. Additionally, they may provide insights and recommendations regarding the development and implementation of institutional benefit programs, including associated risks.

Within their area of expertise, the incumbent performs a diverse array of human resources services. They assess HRM processes in alignment with the University's priorities and initiatives, develop and uphold policy processes and operational manuals for their area of oversight, and contribute to the research, development, and implementation of new policies. Moreover, they conduct research, investigations, and evaluations for bargaining purposes or as requested.

KEY RESPONSIBILITIES

1. HRIS Database Management

• Manage the HRIS system project, overseeing planning, scheduling, and resource allocation under the supervision of the HR Director.
• Collaborate with Financial Services and Computer Services to assess HRIS requirements, research vendors, and provide recommendations for system purchase.
• Create and maintain employee files in HRIS and payroll systems, ensuring accuracy and compliance with employment terms and conditions.
• Oversee the management of employee files throughout the employment lifecycle, ensuring accessibility and adherence to organizational policies.
• Provide training on HR management software to managers and employees, facilitating effective utilization.
• Prepare analyses and reports on employment contracts, promotions, and salary adjustments.
• Lead HRIS-related projects, including system implementations and upgrades.
• Ensure accuracy and integrity of employee data through regular audits and provide support to employees regarding HRIS-related inquiries.

1. Pay and Benefits

• Provide expert advice and guidance to managers and employees on compensation and benefits matters.
• Analyze and calculate appropriate pay and benefits for various situations, including new hires, terminations, and leaves.
• Develop and implement technical procedures for payroll reconciliation and insurance deductions.
• Manage group insurance, disability cases, and return-to-work programs.
• Review payroll reports for accuracy and compliance with regulatory requirements.
• Coordinate employee benefits enrollment process and provide guidance to employees.
• Prepare and update various reports using HRIS and other systems.
• Manage data related to new hires and clinical supervisors, ensuring accuracy and up-to-date information.
• Process union release requests and verify student contracts and payroll data for accuracy.

1. Reports

• Prepare and reconcile various reports, including WSIB, administrative staff union, Manulife, professor union dues, Homewood Health, AFPC, and Statistics Canada reports.
• Generate reports on vacation banks, accrued vacation, FE, IA pension, and salaries.
• Compile reports for Ministry of Finance declaration.

1. Staffing and Employee Orientation

• Orient new employees by reviewing employee benefits and assisting with employee registration process.
• Process hiring and rehiring of employees in the HRIS system.
• Provide hands-on assistance during the benefits enrollment process for new employees.
• Communicate changes to employees during orientation sessions and guide them on accessing the employee handbook.

1. Records Management and General Administration

• Develop and implement procedures for employee records management systems.
• Conduct annual maintenance and coordination of records conservation and disposition.
• Address employee inquiries about HR policies and benefits.
• Draft letters and statements as required.
• Assist in audits related to HR records management.
• Maintain employee files, HR processes, and HRIS database updated.
• Administer various types of leaves and ensure accurate tracking and recording of leave balances.

EDUCATION, EXPERIENCE, AND KNOWLEDGE

• Completion of a post-secondary degree in industrial relations, management, or a related field, or an equivalent combination of education and experience.
• Certification such as Payroll Compliance Practitioner (PCP) or equivalent is required.
• A minimum of five (5) years of experience in human resources, with a focus on pay and benefits management, including at least two (2) years of HRIS management experience. Prior involvement in HRIS implementation is advantageous.
• Familiarity with current HR legislation and regulations, including the Employment Standards Act, employment insurance, protection of personal information/privacy, and health and safety regulations.
• Proficient in spreadsheet software, particularly Excel, with the ability to create templates.

ESSENTIAL SKILLS AND ABILITIES

• Demonstrates a strong commitment to customer service with excellent interpersonal and communication skills.
• Possesses strong organizational and planning abilities.
• Capable of managing stress in a multidisciplinary environment.
• Proficiency in both official languages (spoken and written), with the ability to draft relevant official correspondence.
• Skilled in project management, including the development of work tools, procedures, and guidelines.
• Exhibits sound judgment and discretion, handling sensitive and confidential information.
• Demonstrates leadership qualities and excellent decision-making abilities.
• Works effectively as part of a team, especially under pressure, and can organize one's own work and that of colleagues to meet strict deadlines.
• May be required to work outside regular hours, particularly during peak periods such as year-end reconciliations.

Interested candidates are requested to submit an online application at Job Openings (ustpaul.ca) by August 21, 2026 at 23:59.

We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.

We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.

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