Job descriptionHUMAN RESOURCES MANAGER – MATERNITY LEAVE CONTRACT
Henvey Inlet First Nation is seeking a temporary, full-time Human Resources Manager to join our Administration for a 20‑month maternity leave contract. The Human Resources Manager reports to the Director of Finance/Administration and is responsible for leading the development and implementation of HR strategy, policy, practices and programs that supports the growth of both employees and the Administration. The Human Resources Manager provides guidance to business leaders, managers and staff, ensures legal compliance with labour and payroll legislation and manages employee relations. This position requires strategic thinking, relationship management and technical HR and payroll expertise, as well as a strong attention to detail and a high-degree of integrity and professionalism.
Henvey Inlet First Nation offers competitive wages, on-site daycare services for working parents, fifteen paid federal, provincial and First Nations holidays, annual cultural leave, paid Christmas break, and half-day workdays every Friday.
MAIN RESPONSIBILITIES
Provide strategic leadership and consulting support to Chief and Council and management for setting goals, policy development, staff allocation and management to ensure business goals are met
Build and maintain strong relationships with local non‑profit employment organizations, educational institutions, government agencies, insurance companies, legal advisors, and other First Nations & First Nations organizations to enable Henvey Inlet First Nation to achieve business objectives
Oversee personnel management, including wage increases, promotions, and disciplinary actions in compliance with company policies
Handle employee complaints and incidents, including conflict resolution, accidents, health and safety concerns, work refusals, and investigations
Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures
Maintain HR metric records and compile statistical reports concerning personnel‑related data such as hires, transfers, performance appraisals, absenteeism rates, etc.
Assist in compiling and analyzing statistical HR data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization’s personnel policies and practices
Assess company culture and employee morale and provide recommendations on changes to accomplish company goals and objectives
Assist in the development and implementation of programs that will drive increased employee satisfaction and commitment levels
Oversee the evaluation, classification and rating of occupations and compensation programs to ensure regulatory compliance and competitive salary levels
Create and run required HR, payroll, benefits, training and statistical reports from the various electronic systems/platforms as needed
Prepare personnel forecast to project employment needs
Determine staffing requirements and oversee and participate in the recruitment process
Develop interview questions for individual positions
Develop, administer and evaluate applicant tests where required
Participate in full‑cycle recruitment services including job posting creation, interviews, reference checks, employment offers and employee onboarding
Participate in planning for strategic training and organizational talent development
Assist with the identification of training needs and the development and delivery of appropriate training programs, ensuring that all applicable compliance requirements are met
Post/update job vacancies and recruitment information on various internal and external digital and physical job boards
Develop, implement and maintain a digital applicant tracking system
Prepare interview packages for the hiring committee, including copies of job postings, applications and interview questions
Organize and participate in hiring committees and interview processes
Track candidate application status and respond with follow‑up letters at the end of the recruiting process
Maintain TBNT file archives with copies of applications, interview notes and other correspondence with unsuccessful applicants
Act as a representative of HIFN at recruitment fairs
Work in collaboration with the Director of Finance/Administration to prepare employment offers for successful candidates and negotiate contract details
Assist with preparing and printing new hire packages and employee policy booklets
Assist with coordinating the procurement of new hire work spaces, supplies, computers and intranet access
Plan and conduct new employee orientation and training registration of new hires on their first day, including completing all new hire documentation and gathering proof of employee qualifications
Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits
Develop, implement and coordinate employee and management training programs, including health and safety and First Aid/CPR training programs
Assign, monitor and track employee training progress
Complete and submit training proposals and employee registrations to Gezhtoojig for qualified new hires
Create new and maintain existing personnel files by ensuring they are complete and up‑to‑date
Create and maintain a secure manual and digital filing system for all confidential employee data in accordance with PIPEDA and other applicable privacy regulations
Ensure confidentiality of employee files, salary information, disability/leave of absence information, personal issues, terminations, recruitment information, health benefit data, etc.
Facilitate the completion of probationary reviews for new hires with department managers
Track employee eligibility dates for group benefit and pension plan enrolment
Oversee the development and administration of group benefit and pension programs and recommend improvements as required
Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements
Distribute benefit and pension enrolment packages and assist with employee benefit orientations for newly eligible staff
Educate employees on group benefit and pension programs, providing answers to their questions
Assist in processing employee benefit and pension enrolments, changes, leaves, and terminations by completing, submitting and mailing all required forms
Assist in updating and maintaining online benefit system and reconcile monthly benefit statements
Assist employees in registering for myBenefits online and support employees with submitting online claims as required
Act as a mediator between the insurer and employees to resolve claim and coverage issues
Review, print, distribute and file monthly benefit billing statements
Maintain a sustainable professional relationship with insurance and pension providers
Work with account managers to coordinate workplace visits and employee benefit and pension training sessions
Run monthly pension contribution report for the finance department, ensuring that appropriate contributions were made within each pay period
Prepare and submit the monthly pension allocation report and remit contributions to pension provider
Prepare and compile benefit and pension data needed for required provider and other government reports
Participate in the annual benefit renewal meeting
Register new employees in ADP and train them on how to complete their online timesheets
Stay current with payroll regulations, standards and work practices
Respond to employee payroll related inquiries and requests
Monitor assigned payroll activities and program components for the purpose of ensuring effective department functioning and compliance with established financial, legal, and administrative requirements
Coordinate the payroll process with other departments for the purpose of delivering services in conformance with established guidelines
Assist with auditing preliminary payroll processing reports and timesheets for accuracy
Monitor employee time & attendance, time‑off balances and timesheet approvals
Inform managers of timesheet discrepancies and time & attendance patterns and concerns
Ensure all wage, benefit and pension changes are made accurately and in time for effected pay periods
Facilitate the processing of salary increases, bonuses and so on in accordance with instructions given
Assist with updating and maintaining payroll system for accuracy and prepare manual payroll adjustments as required
Maintain detailed records and documentation of payroll functions for audit purposes in accordance with statutory requirements
Verify a variety of payroll related information for the purpose of ensuring accurate distribution of payroll funds and recommending corrective action as required
Oversee the processing of employee garnishments, leaves, and terminations, ensuring accurate processing of vacation and other payouts
Initiate the process of preparing and amending employee ROEs as requiredWork collaboratively with the finance department to ensure payroll is submitted for processing accurately and on time
Respond to all government inquiries regarding payroll, including requests from Service Canada, CRA, FRO and other related agencies as required
Oversee, process and coordinate employee leave requests for maternity/parental, illness, STD & LTD with appropriate third‑party insurers and government agencies
Complete and submit administrative paperwork needed to facilitate employees leaves including employer statements and questionnaires
Educate employees on available leave types, policy terms, waiting periods and claim submission processes
Collaborate with third‑party claims adjudicators to provide reasonable accommodations and build safe, gradual return‑to‑work schedules when the employee is cleared to return
Maintain communication with employees during their leave and/or recovery, offering assistance and resources where available
Help establish Joint Health & Safety Committee (JHSC) and related health & safety policies and procedures in accordance with applicable legislation
Attend JHSC meetings and actively participate in JHSC inspections and investigations
Investigate and report on industrial accidents for insurance carriers and applicable government agencies as required
Develop performance goals, metrics, and targets that are consistent with company goals
Oversee the performance management program as well as the coaching and mentoring programs
Ensure employees have clear goals, complete and submit annual goal setting forms and are aware of workplace expectations and etiquette
Oversee the annual performance review process, ensuring managers remain on‑track with their evaluation deadlines
Provide leadership and coaching to managers on key workplace matters such as performance management, difficult conversations, employee relations, and employee development
Conduct workplace investigations and resolve any conflicts that arise among staff in the department
Conduct annual employee engagement and feedback surveys, summarizing data collected into an itemized feedback report
Compile performance evaluation data and calculate annual salary increases based on evaluation scores
Monitor employee recognition milestones and administer incentive programs
Plan and organize employee recognition events, parties, recreational activities and staff retreats
Develop and implement human resources and payroll policies and procedures, ensuring they are in compliance with applicable employment and payroll legislation
Ensure that all employees comply with company policies, procedures, and ethical standards
Ensure that new and/or changed human resources policies and programs are published as planned and that all employees receive information and training for them
Advise and assist other departmental managers on interpretation and administration of personnel policies and programs
Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work‑related problems
Work with managers to administer progressive disciplinary action in accordance with established procedures
Collaborate with department heads to develop terminations strategies and script each termination case carefully
Provide terminated employees with outplacement or relocation assistance where required
Conduct exit interviews to identify reasons for employee resignations
Work collaboratively with legal counsel to represent organization at personnel‑related hearings and investigations
Conduct organizational research and work collaboratively with managers and leadership to develop succession plans that address knowledge and skill deficiencies for current and future employment/business needs
Research and prepare recommendations for position specific salary ranges and annual performance‑based salary increases
Prepare formal communications to employees for the purpose of providing information and/or direction
Draft, print and distribute various routine employee letters, correspondence, memoranda and forms
Prepare monthly newsletter submissions and other department flyers and external correspondence as required
Collect, copy, print, file and distribute various HR and payroll documents and records
Assist with department file archiving, including removing and destroying outdated or unnecessary materials or transferring them to inactive storage according to file maintenance/legal guidelines
Present a positive and professional image of the organization at all times
Develop and maintain solid working relationships with staff, leadership, government agencies and other key external stakeholders
Seek and apply for program funding through various external government agencies and program sponsors
Complete and submit various department reports to applicable funding providers including Ministries, governments, and other service provider in a timely manner
Adhere to all HIFN policies and procedures
Ensure that all health, safety and security regulations are adhered to by modeling and enforcing safe work practices
Participate in continuous learning opportunities to maintain up‑to‑date knowledge on current industry regulations, trends and practices
Participate in mandatory training, courses, webinars & workshops as required
Attend and actively participate in team, staff, community and joint committee meetings
Represent HIFN’s HR department at various conferences, boards and focus groups as required
Oversee workload of the HR department for the purpose of maximizing the efficiency of the workforce and meeting operational requirements
Develop and manage annual budgets for HR department operations
Complete and submit an annual work plan on behalf of the HR department
Supervise and support the Human Resources & Payroll Administrator and other HR department staff through mentoring, coaching, and leading project initiatives
Oversee time and attendance records for HR department staff, including approval and signoff of time sheet and time‑off requests
Participate in performance management and progressive discipline processes within Human Resources Manager capacity as necessary
Other duties as assigned from time to time by the Director of Finance/Administration or Chief and Council
QUALIFICATIONS
Post‑secondary degree or diploma in Human Resources Management, Business Administration or Payroll
5+ years of human resources experience required
2+ year of full‑cycle payroll experience preferred
CHRP or CHRL designation an asset
PCP or PCM designation preferred
Previous experience working with ADP payroll software a strong asset
Strong working knowledge of employment and payroll legislation a must
Demonstrated ability to manage HR strategy, leadership and organizational development, contracts, negotiations, and change
Ability to analyze, re‑engineer, develop and implement new strategies and operating procedures as well as formulate new and coinciding policy
Demonstrated knowledge of design, development and implementation of benefit, pension and salary administration
Previous disability management experience, including workplace accommodations and gradual return to work administration experience, preferred
Current First Aid and CPR Level C preferred
Knowledge of Henvey Inlet First Nation history, community and practices
Previous experience working within a First Nations organization preferred
Politically and culturally sensitive
Strong presentation, written and verbal communication skills
Excellent customer service and interpersonal communication skills
Sound leadership and team building skills
A well‑defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills
Ability to provide leadership and support for supervisors to enable them to properly manage their employees
Ability to build and maintain strong professional working relationships
Ability to deal with people sensitively, tactfully and professionally at all times
Strong morals and ethics, along with a commitment to staff privacy and preserving strict confidentiality
Ability to multi‑task and manage competing priorities
Excellent time and project management and organization skills
High level of critical and logical thinking, reasoning and decision‑making skills
Strong problem identification and problem resolution skills
Strong research and data analysis skills
Strong attention to detail and high degree of accuracy
Strong work ethic and a positive team attitude
Ability to quickly adapt to and learn new software
Proficient with Microsoft Office programs including Word, Excel, and Outlook and the use of general office equipment
Valid Class G driver’s license with access to a reliable, insured vehicle
Willingness to work flexible work hours, including evenings and weekends, when needed
Willingness to travel for work when needed
HOURS OF WORK Full‑Time – 35.5 hours per week
WORK LOCATION In‑office
REMUNERATION $32/hr – $55/hr
START DATE August 31, 2026
APPLICATION DEADLINE August 14, 2026
We thank all applicants, however only those selected for an interview will be contacted.
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