Position Description
Vortex Strategy & Recruitment is actively seeking a Legal Assistant, Intellectual Property for its client, a national law firm located in downtown Montreal.
Your Role and Responsibilities
Organize and manage the professional's workload while ensuring the timely completion of assigned tasks, including implementing appropriate follow up measures when required.
Prepare legal documents based on standard precedents or according to the professional's instructions, often with minimal or no supervision.
Prepare confidential correspondence, memoranda, and other documents, which may be drafted independently for the supervisor's review or transcribed from dictated recordings or handwritten notes.
Act as a liaison between the professional and a wide range of individuals, groups, and internal and external clients at all levels.
Handle routine correspondence that does not require the professional's direct attention and respond accordingly.
Manage the reminder system, database, or calendar to ensure that deadlines and key dates are met.
Prepare special reports, which may include gathering, compiling, and summarizing information.
Demonstrate initiative and sound judgment in reducing the professional's administrative workload.
Create, monitor, and maintain client files to ensure effective file management and outstanding client service.
Coordinate administrative functions, including accounting tasks, opening and closing files, time entry, billing, and related activities.
Perform any other duties as required.
Qualifications
Diploma in Legal Secretarial Studies (ASP) or a related diploma in Administration.
More than five (5) years of experience as a Legal Administrative Assistant.
Bilingualism required, proficiency in both French and English, spoken and written.
Excellent communication skills and the ability to work effectively with colleagues while providing professional and courteous client service.
Demonstrated ability to handle confidential information with discretion.
Ability to work independently as well as collaboratively within a team environment.
Proven ability to manage a high volume of work while maintaining exceptional quality, often under tight deadlines.
Strong organizational skills with the ability to prioritize and reprioritize tasks as required.
Ability to manage pressure and stressful situations in a professional manner.
Proficiency with the Microsoft Office Suite.
What We Offer
Highly competitive salary based on your experience.
100% employer paid group insurance coverage from Day One.
Vacation entitlement starting upon hire.
Retirement savings plan with employer and employee contributions.
Hybrid work model.
Health spending account.
And much more.
Intellectual Property (IP) and patent Legal assistant - National Law firm • Montreal
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