Reporting to the Campus Manager, and utilizing a service excellence approach, this position provides administrative and clerical support for College Services. This position, updates campus directories, assists in campus inventory tracking and ensures coverage of essential services and provides back-up for Campus Manager as required.
Main Duties and Responsibilities
Provides department administrative support including:
responding to inquiries from staff, students and the public; preparing routine correspondence, forms, invoices and other documentation related to campus services; maintaining filing systems; scheduling meetings and appointments; reconciling credit card accounts; researching products according to College standard guidelines and preparing standing purchase requisitions; reviewing timesheets for all staff reporting to the Campus Manager; ordering office supplies and equipment and maintaining inventory; processing incoming and outgoing mail and coordinating the flow of information internally and with other departments and organizations; and ensuring adequate custodial staffing levels are maintained.
Provides Campus-wide coordination of services and facility usage including:
coordinating/administrating usage of the room bookings system; overseeing use of the Mir Centre and coverage for internal room bookings as required; assisting the campus manager in reviewing space utilization plans, scheduling and assigning office space allocation for each term; preparing signage orders and maintaining internal directory systems throughout the College; monitoring college telephone system and coordinating changes as needed; coordinating office moves by liaising with Campus Manager, IT services, Maintenance and others as necessary.
Assisting in maintaining the day-to-day operations of the campuses and performing other related duties as assigned by the supervisor. Supporting Capital Projects;
take notes/minutes at stakeholder and project meetings enter and track purchase requisitions and related paperwork organize and file RFP/ITQ submittal documents update and maintain the project communications timeline/inventory format and distribute routine project updates using an established template generate reports and update databases in Excel & Word schedule and coordinate stakeholder meetings
Skills, Knowledge, and Abilities
Proficiency in Microsoft Office Suite (including Outlook) Excellent technical skills Excellent written and verbal communications skills Excellent interpersonal skills Excellent organizational skills and the ability to set priorities when encountering conflicting demands Ability to work independently and as a member of a team, flexibility to handle many different requests Excellent attention to detail Education and Experience
High School Graduation, plus completion of a 2-year Office Management Program with a word processing or accounting option or 2 years Business Administration Minimum 4-5 years related experience This is a regular, full-time position (35 hours/week), commencing approximately August 10, 2026. Salary will be Pay Grade 8, $33.38 per hour in accordance with the PPWC Collective Agreement.
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Administrative Assistant, Campus Management • Winnipeg, Canada
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