Capital Projects - Capital Projects Coordinator (temporary for 5 years)

Capital Projects - Capital Projects Coordinator (temporary for 5 years)

Job Description

Posted Tuesday, July 28, 2026 at 4:00 AM | Expires Tuesday, August 11, 2026 at 3:59 AM

This is a new position due to grant funding. It is a 5 year contract role.

Position: Coordinator - Capital Projects (temporary for up to 5 years)

Salary:$33.46 to $39.14/hr

Reports to: Manager - Capital Projects

Purpose of Position:

Reporting to the Manager - Capital Projects, the Coordinator - Capital Projects is responsible for assisting in coordinating activities on capital projects to ensure they are scheduled, implemented and financially managed in a professional and efficient manner.

Qualifications:

• 2 year college or equivalent combination of experience and training in Engineering, Architecture, Construction Business or another related discipline is required.
• 1 year of progressive practical experience in project coordination or related discipline including experience of construction and/or construction contracts.
• Satisfactory police clearance

Knowledge and Skills:

• Oral communication and interpersonal skills
• Problem-solving skills to gather relevant information
• Ability to review plans
• Ability to work on several projects or issues simultaneously
• Ability to work independently or in a team environment as needed
• Excellent organizational skills to prioritize and complete work with minimal supervision within appropriate timeframes.
• Experience in a computerized environment and a working knowledge of office software such as Microsoft Office 365 suite of programs including, but not limited to Teams, SharePoint, Word and Excel.

Major Responsibilities:

• Assist the Manager- Capital Projects on all capital projects to ensure they are scheduled, implemented and financially managed in a professional and efficient manner.
• Maintain database on capital project annual budgets, tendering protocol and updating tender templates, tracking capital expenditures.
• Monitor project payment certificates, consultant and supplier invoices and contractor payment certificates, comparing with original budget approvals or approved change orders thereof.
• Remain apprised of current legislation and regulation requirements required to coordinate capital projects.
• Assist in the preparation of preliminary and final project timing and scheduling.
• Track and ensure all project approvals are in place including but not limited to senior levels of government, engineering agreements, contract documents, purchase of service level agreements and Council approvals.
• Assist and coordinate with vendors and the various project related emails, requests, tracking, etc. on capital projects.
• Ensure all tendering and advertising procedures comply with purchasing procurement policies in coordination with procurement division.
• Assist in the preparation of scheduling of capital projects to be tendered.
• Assist with the preparation of contract administration and associated documentation.
• Assist with grant applications and reporting thereof for capital projects.
• Assist in the preparation of small tenders related to capital projects and assist with posting and coordination of all tenders.
• Assist with coding invoices on capital projects.
• Assist in the preparation of Request for Quotations/Proposals for vendor selection for the capital projects for design and other services as required.
• Continually monitor and make suggestions on continuous improvements to deliver capital projects.
• Assist in the preparation, monitoring, processing and maintaining documentation pertaining to projects and the projects, quotes, tenders, traffic and public impacts including posting closures and notification letters for capital projects
• Ongoing updating of data scheduling and milestone reminders for projects and the internal project dashboard
• Commencing, updating and maintaining relevant online log of project data as part of the corporate and project dashboard
• Advise leadership on project cost overruns, projections and schedules.
• Assist in the communication on projects including public requests for information and timing of projects as well as notification requirements for EMS, School board and bus company, garbage and mail.
• Assist in regular, internal and external meetings with concise minute taking and project updates for capital projects.
• Set up, manage and organize filing for projects (paper and electronically).
• Perform other duties as assigned.

Decision Making and Judgement:

• Work is performed under the general direction of the Executive Director and Manager(s) in Operations.
• Works within established guidelines, policies, procedures, directives, bylaws and legislation.
• Working more independently and only raising problems to Leaders.

Physical Skill and Effort

• Manual dexterity to operate a computer

Contacts:

Internal

• Daily contact with internal staff.

External

• Daily contact with customers, provincial ministries, Conservation Authorities, Utilities, contractors, professionals, and for exchanging information.

Working Conditions:

• Works within an office environment within the hours of Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours per week). Occasionally, may be required to work outside these hours.

Control over Work Schedule

• Attend Committee meetings and other meetings that may be outside of the normal office hours.
• Overtime as specified in the Collective Agreement with CUPE Local 704.2

#J-18808-Ljbffr