We are seeking a proactive and detail-oriented Administrative Assistant to join a collaborative real estate team. This position provides administrative, operational, and client support to a group of sales professionals, helping ensure day-to-day activities run efficiently. Key Responsibilities Administrative Support - Prepare and coordinate a variety of sales, marketing, and transaction-related documents. - Maintain accurate records, databases, and CRM systems. - Track project timelines, key dates, and outstanding action items. - Assist with market research, data collection, and reporting. - Coordinate the preparation and distribution of marketing materials and client presentations. - Support document execution through electronic signature platforms. - Liaise with internal departments and external clients to obtain required information. - Ensure documentation is complete, accurate, and compliant with internal procedures. - Provide general administrative support to the sales team as needed. Executive & Team Support - Manage calendars, coordinate meetings, and arrange travel when required. - Prepare meeting agendas, take minutes, and follow up on action items. - Handle confidential correspondence and maintain organized filing systems. - Process expense reports, invoices, and other administrative documentation. - Coordinate team meetings, events, and client functions. - Identify opportunities to improve administrative processes and team efficiency. - Prioritize multiple tasks and adjust to changing business needs. Qualifications & Skills - Postsecondary education in Business Administration or a related field is considered an asset. - Previous experience supporting a sales, real estate, professional services, or corporate team. - Strong organizational and time management skills with exceptional attention to detail. - Excellent verbal and written communication skills. - Ability to manage multiple priorities while meeting deadlines. - Self-motivated with the ability to work independently and collaboratively. - Proficiency with Microsoft Office Suite and experience using CRM or document management systems is an asset. - Professional, resourceful, and committed to providing exceptional internal and external customer service.
Office Administrator • Toronto, CA
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