Talent.com
Bullet Trade Services
Office AdministratorBullet Trade Services • Guelph, Ontario, Canada
Office Administrator

Office Administrator

Bullet Trade Services • Guelph, Ontario, Canada
9 days ago
Salary
CA$45,000.00 yearly
Job type
  • Full-time
  • Permanent
Job description
Support the Leadership Team Bullet Trade Services
Location: Guelph Ontario
Employment Type: Full-Time Permanent
Industry: Industrial Construction Skilled Trades Manufacturing Support
Salary Range: $45000 - $60000 per year

Join a Growing Industrial Contractor
With over 18 years of multi-trade expertise Bullet Trade Services has earned a reputation as one of Ontarios leading non-union industrial contractors delivering exceptional service to customers across manufacturing automotive food & beverage material handling and other industrial sectors.
As our company continues to grow we are looking for an organized proactive and professional Office Administrator to provide administrative support to our Leadership Team and help ensure the smooth day-to-day operation of our office.
If you thrive in a fast-paced environment enjoy being the person who keeps everything organized and take pride in delivering exceptional administrative support wed love to hear from you.
Position Summary
The Office Administrator plays a key role in supporting the Leadership Team consisting of the CEO General Manager Director of Finance and HR Manager. This position is responsible for coordinating administrative activities managing office operations supporting executive schedules preparing documents organizing meetings and serving as a central point of communication across the organization.
The ideal candidate is highly organized detail-oriented resourceful and capable of managing multiple priorities while maintaining professionalism and confidentiality.Key Responsibilities
Executive & Leadership Support
  • Provide administrative support to the Leadership Team.
  • Manage calendars appointments and meeting schedules.
  • Coordinate internal and external meetings.
  • Prepare meeting agendas presentations and minutes.
  • Arrange travel and accommodations as required.
  • Screen and prioritize incoming correspondence.
  • Assist with special projects and company initiatives.
Office Administration
  • Answer and direct incoming telephone calls.
  • Welcome visitors customers and vendors.
  • Maintain office filing systems (electronic and paper).
  • Order office supplies and maintain inventory.
  • Coordinate courier services and incoming/outgoing mail.
  • Maintain office equipment and service schedules.
  • Assist in maintaining company records.
Document Management
  • Prepare letters reports forms and presentations.
  • Format proposals and business documents.
  • Maintain company templates and documentation.
  • Ensure accurate document control and version management.
  • Organize electronic filing systems.
Human Resources Support
Assist the HR team by:
  • Preparing employment packages.
  • Coordinating onboarding documentation.
  • Scheduling interviews and meetings.
  • Maintaining employee files.
  • Tracking training records and certifications.
  • Assisting with employee communications.
  • Supporting company events and recognition programs.
Finance & Administrative Support
Assist the Director of Finance by:
  • Processing purchase orders.
  • Matching invoices.
  • Maintaining vendor information.
  • Assisting with expense reporting.
  • Preparing administrative reports.
  • Supporting month-end administrative activities.
Operations Support
Provide administrative assistance by:
  • Preparing customer documentation.
  • Coordinating work orders.
  • Assisting with scheduling communications.
  • Maintaining project files.
  • Supporting customer documentation requests.
  • Tracking certificates licences and insurance documents.
Communication
  • Maintain professional communication with customers vendors and employees.
  • Coordinate company announcements.
  • Assist with newsletters and internal communications.
  • Support leadership with presentation materials.
Event Coordination
Coordinate:
  • Company meetings
  • Employee appreciation events
  • Safety meetings
  • Training sessions
  • Customer visits
  • Holiday events
  • Community initiatives
Qualifications
Education
  • Diploma or Certificate in Office Administration Business Administration or a related field preferred.
  • Equivalent experience will be considered.
Experience
  • Minimum 3 years of office administration experience.
  • Experience supporting senior leaders or executives.
  • Experience in construction industrial services manufacturing or skilled trades is considered an asset.
  • Experience coordinating multiple priorities in a fast-paced environment.
Skills & Qualifications
The successful candidate will possess:
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • High attention to detail.
  • Exceptional customer service skills.
  • Ability to maintain confidentiality.
  • Strong problem-solving abilities.
  • Ability to work independently and collaboratively.
  • Professional demeanor and positive attitude.
Technical Skills
Proficiency with:
  • Microsoft Office (Word Excel Outlook PowerPoint)
  • Microsoft Teams
  • Adobe Acrobat
  • Document management systems
  • Electronic filing systems
  • Office equipment (copiers scanners etc.)
Experience with payroll ERP CRM or scheduling software is considered an asset.Success Profile
The ideal candidate:
  • Is highly organized and dependable.
  • Anticipates needs before being asked.
  • Enjoys supporting others and enabling team success.
  • Thrives in a dynamic environment.
  • Maintains confidentiality and professionalism.
  • Communicates effectively with employees customers and vendors.
  • Demonstrates initiative and sound judgment.
  • Represents Bullet Trade Services with professionalism and integrity.
Why Join Bullet Trade Services
At Bullet Trade Services youll become part of a collaborative team that values safety accountability integrity and continuous improvement. Youll work closely with our leadership team and play a meaningful role in supporting the growth and success of the organization.
We offer:
  • Competitive compensation
  • Comprehensive benefits package
  • Paid vacation
  • Opportunities for professional development
  • A collaborative and supportive team environment
  • Stable full-time employment with a growing company
  • Employee recognition and appreciation programs
Core Competencies
  • Organization & Planning
  • Communication
  • Confidentiality
  • Customer Service
  • Teamwork
  • Initiative
  • Adaptability
  • Attention to Detail
  • Time Management
  • Professionalism


Required Experience:

Manager


Department / Functional Area: Administration
Experience: years
Vacancy: 1
Yearly Salary Salary: 45000 - 60000
Create a job alert for this search

Office Administrator • Guelph, Ontario, Canada

Similar jobs

Shift Administrator PT 2026-6882

Cambridge Memorial HospitalCambridge, Region of Waterloo, CA
Full-time

Join a hospital where everyone makes a difference! Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medici... Show more

 • Promoted

Finance Private Tutoring Jobs Dufferin County

SuperprofDufferin County, Canada
CA$20.00 hourly
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Show more

 • Promoted

Administrative Assistant Admin Work From Home - Part-Time Focus Group Panelists

ApexFocusGroupGuelph, Ontario, CA
Remote
Full-time +3

Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more

 • Promoted

Office Administration Support Work

HRS Talent SolutionsGuelph, ON, Canada
CA$28.00 hourly
Remote
Full-time +1
Quick Apply

Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level Administrative Support & Data Entry Assistant opportunity.This ... Show more

Grain Terminal Operations Administrator Role

Parrish & Heimbecker, LimitedGuelph, ON, CA
Full-time

Join Parrish & Heimbecker as a full-time Grain Terminal Administrator based in Guelph, Ontario.This essential role focuses on administrative support and effective communication in the grain industr... Show more

 • Promoted

Network Administrator

Recurrent EnergyKitchener, Region of Waterloo, Canada
Full-time

At Canadian Solar, our vision is to make lives better by bringing electricity powered by the sun to millions of people worldwide.As a leading manufacturer of solar panels, inverters, and energy sto... Show more

 • Promoted

Market Research Panel - Part Time Administrator Assistant Welcome

AFG IncKitchener, Canada
Part-time

ApexFocusGroup collaborates with research firms, universities, and trusted brands to gather genuine consumer insights.We help connect everyday people with flexible remote market research opportunit... Show more

 • Promoted

Contract Lifecycle Management (CLM) Administrator

Dillon Consulting LimitedGuelph, Ontario, Canada
Full-time

Are you a tech‑savvy professional with a passion for legal operations, digital transformation, and process automation? Do you enjoy building seamless systems, configuring complex workflows, and act... Show more

 • Promoted

Commercial Lines and Office Manager

JobsMedia.ioKitchener, Region of Waterloo, Canada
Full-time

Commercial Lines and Office Manager.This strategic role involves providing direct leadership to the Commercial Risk Placement Team while acting as a key liaison with the Head Office to drive operat... Show more

 • Promoted

Administrator Role in Co-op Housing

Central Ontario Co-operative Housing FederationKitchener
Full-time +1

Become the Administrator at Cole Road Housing Co-operative in Guelph, Ontario, delivering vital administrative and financial support.This part-time position emphasizes cooperation and community ser... Show more

 • Promoted

Customer Service Administrator

Magna-International-6df39721Guelph, Ontario, Canada
Temporary

Job descriptions may display in multiple languages based on your language selection.What we offer:At Magna, you can expect an engaging and dynamic environment where you can help to develop industry... Show more

 • Promoted

Network Administrator

Recurrent Energy Power Services (Canada) IncKitchener, Region of Waterloo, CA
Full-time

Canadian Solar is seeking a highly skilled and motivated Network Administrator to oversee and manage NERC CIP (Critical Infrastructure Protection) network systems within a control center environmen... Show more

 • Promoted

Commercial Lines and Office Manager- Kitchener

INSURANCE CAREER NETWORK INC.Kitchener, Region of Waterloo, Canada
Full-time

Our client offers an attractive compensation package and commission incentives.In addition to vacation, sick time, and a comprehensive group health benefits package, we also provide the following:.... Show more

 • Promoted

Contract Administrator / Inspector

AECOMKitchener, Region of Waterloo, CA
Full-time

Contract Administrator/Inspector.Kitchener, ON in this new role.The successful candidate will have an understanding of civil engineering technology, CAD, and proven experience in the Contract Admin... Show more

 • Promoted

Office Administration Support Work

HrstalentsolutionsGuelph, ON, CA
Full-time +1

Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level Administrative Support Assistant opportunity.This role is best suit... Show more

 • Promoted

AVEVA Administrator with Babcock & Wilcox

Babcock & WilcoxCambridge, Region of Waterloo, CA
Full-time

Shape the future of engineering projects as an AVEVA Administrator with Babcock & Wilcox.Engage in E3D administration and bring your problem-solving skills to a cloud-based environment.In this pivo... Show more

 • Promoted

Modern Workplace & Cloud Operations Administrator

CarePartnersGuelph, ON
CA$75,000.00 yearly
Full-time

Modern Workplace & Cloud Operations Administrator.Tier 3 operational role responsible for ensuring the stability, security, and efficiency of Microsoft 365, Intune-managed endpoints, Azure Virtual ... Show more

 • Promoted

Site Administrator

Greenwin Inc.Kitchener, Region of Waterloo, CA
Full-time

The Site Administrator is responsible for providing administrative support to the site team and ensuring the efficient daily operations of the property.This role involves coordinating resident comm... Show more

 • Promoted

Customer Service Administrator

Magna InternationalGuelph
Full-time +2

Job descriptions may display in multiple languagesbased on your language selection.At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automo... Show more

 • Promoted

Junior Cloud Systems Administrator

Insight GlobalKitchener, Region of Waterloo, Canada
Full-time

Hybrid 1-2 days a week on-site located in Kitchener.Insight Global is looking for a motivated Junior Cloud Systems Administrator to join our growing team.This role is ideal for someone early in the... Show more