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Agents Are Us
Executive assistantAgents Are Us • Markham, ON, Canada
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Executive assistant

Executive assistant

Agents Are Us • Markham, ON, Canada
30+ days ago
Job type
  • Full-time
  • Permanent
Job description
  • Work Term: Permanent
  • Work Language: English
  • Hours: 44 to 48 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year
  • or equivalent experience

Work setting

  • General office

Tasks

  • Compile data to prepare documents
  • Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
  • Supervise staff
  • Train staff
  • Analyze incoming and outgoing memoranda, submissions and reports
  • Prepare and co-ordinate the production and submission of summary briefs and reports
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Conduct research
  • Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
  • Liaise with departmental and corporate officials and with other organizations and associations
  • Leading/instructing groups
  • Plan, organize, direct, control and evaluate daily operations
  • Provide customer service
  • Arrange travel, related itineraries and make reservations
  • Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
  • Manage events
  • Type and proofread correspondence, forms and other documents

Computer and technology knowledge

  • MS Office
  • Quick Books
  • Database management

Security and safety

  • Criminal record check

Transportation/travel information

  • Valid driver's licence
  • Own vehicle
  • Willing to travel regularly
  • Willing to travel internationally
  • Travel expenses paid by employer

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Attention to detail

Personal suitability

  • Accurate
  • Efficient interpersonal skills
  • Excellent oral communication
  • Flexibility
  • Initiative
  • Organized
  • Reliability
  • Team player
  • Hardworking
  • Quick learner
  • Proactive

Screening questions

  • Do you have the required certifications listed in the job posting?

Employment terms options

  • Evening
  • Flexible hours
  • Morning
  • On call
  • Day
  • Overtime required

Health benefits

  • Dental plan
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits

Financial benefits

  • Bonus

Other benefits

  • Free parking available
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Executive assistant • Markham, ON, Canada

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