Talent.com
Precision Property Management
Property AdministratorPrecision Property Management • Oakville, Ontario, Canada
Property Administrator

Property Administrator

Precision Property Management • Oakville, Ontario, Canada
12 days ago
Salary
CA$39,000.00 yearly
Job type
  • Full-time
  • Quick Apply
Job description
Immediate opening.
Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.
The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding solutions.

We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.
Candidate must have strong people, administrative and organizational skills.
Salary range is $39-45K per year. Candidates must be comfortable providing services to diverse communities.
This is a full-time job, 40 hours per week, Monday to Friday.
The role of the Property Administrator is to act as:
  • The agent of the management team.
  • Resource person for the management team, other staff, committees, and clients/visitors.
  • The first point of contact for residents and to work with the management team in setting objectives,
    goals, by-laws, and management procedures.
  • Making sure that these and other basic controls are in place and are followed.
  • The Administrator carries out this role in three major areas of responsibility. They are:
    • Financial management.
    • Resident relations.
    • Office and administrative management.

The following are the tasks for which the Administrator is responsible:Office Administration and Routines:
  • The Administrator is responsible for the efficient administration of the office and its systems.
  • Make credit union and/or bank deposits.
  • Control the petty cash system.
  • Producing and circulating reports, minutes, agendas and other documents when needed.
  • Make room bookings for members' personal use of the meeting room.
  • Order office supplies.
  • Organize re-cycling of office paper.
  • Handle deliveries and mail.
  • Handle reception and telephone during open office hours.
  • Take recorded telephone messages and pass them to the appropriate person.
  • Maintain parking records in the office and on-call book. Assign parking spaces to members.
  • Administer the Parking By-law.
  • Send notices of late payments, arrears, NSF cheques and reminders of payments due.
  • Setting up a complete filing system for all records, documents and minutes.
  • Circulating reports, minutes, agendas and other documents when needed.
  • Inquiries, applicants and new members.
  • Reply to inquiries and receive application forms.
  • Photocopy applications, move-in kits, by-laws and other information for applicants or new members.
  • Help to organize information sessions and prepare materials for interviews.
  • Process applications.
  • Follow co-op procedures in coordinating move-out and move-in.
  • Support the membership committee.
  • Contact utility companies when occupants move out and new members move in
  • Process the move-out charges and details.

Tenants:
  • Reply to Tenants.
  • Inquiries and concerns and refer them to the staff person who can respond to them.
  • Work with the manager to prepare and deliver material for members' meetings.
  • Work with the manager to prepare for members' meetings.
  • Work with the manager to review annual applications for housing charge assistance and calculate housing charges.
  • Send notices of housing charge changes and other notices as the manager directs.

Financial:
  • Prepare cheque requisitions and cut cheques.
  • Making all deposits on time.
  • Controlling the petty cash system.
  • Reviewing financial statements.
  • Giving members notice of changes to housing charges.
  • Issuing late payment, arrears and N.S.F. notices.
  • Calculating housing charges and adjustments.
  • Reviewing applications for subsidy and conducting annual income verification.
  • Maintaining external, internal and subsidy waiting lists.
  • Setting up confidential files for households receiving subsidies.

Qualifications and Skills:
  • Experience with residential housing administration is an asset. Skilled in using accounting-related computer software is an asset.
  • Capacity to provide professional, kind, caring customer service is an asset to diverse individuals including people with physical disabilities.
  • Positive, helpful and friendly attitude is an asset.

No phone calls, please. We thank all interested candidates, however, only applicants selected for an interview will be contacted.



    About Precision Property Management:

    http://www.ppmgmt.ca

    Create a job alert for this search

    Property Administrator • Oakville, Ontario, Canada

    Similar jobs

    Property Administrator

    Avison Young | CanadaMississauga, Peel Region, CA
    Full-time

    You are a high achiever looking to thrive in a fast-paced environment.You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals.You can communica... Show more

     • Promoted

    Complete Online Surveys For Cash (Up to $25/per)

    Earn HausWest Lincoln, ON, CA
    Full-time +1

    Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

     • Promoted

    Construction Contract Administrator

    HDRBurlington, Halton Region, CA
    Full-time +1

    At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and n... Show more

     • Promoted

    Occasional Teachers - Technology (Intermediate/Senior) 2026-2027

    Niagara Catholic District School BoardCA, Ontario, West Lincoln
    Full-time

    Occasional Teachers- Technology (Intermediate/Senior).Interviews will be scheduled toward the end of the summer/beginning of the academic year as school administrators return in preparation for the... Show more

     • Promoted

    Experienced Property Accountant Position

    Easy OutsourceMississauga, Peel Region, CA
    Full-time

    Dive into the world of property accounting with an exciting position for a Property Accountant.Manage full-cycle financial processes and ensure clarity in financial statements.We are looking for a ... Show more

     • Promoted

    Property Accounts Administrator

    Crown-Property-ManagementMississauga, Peel Region, CA
    Full-time

    We’re looking for a detail‑oriented financial professional to support the accounts payable and accounts receivable functions across our property portfolio.You’ll play a key role in tenant billings,... Show more

     • Promoted

    Construction Contract Administrator – Roads & Bridges

    HDRBurlington, Halton Region, CA
    Full-time

    A leading construction firm in Burlington is seeking an Assistant Contract Administrator for provincial and municipal roadway projects.The role involves coordinating an onsite team and managing ins... Show more

     • Promoted

    Commissions Administrator (TruStone Financial)

    Empire Life Investments Inc.Mississauga, Peel Region, CA
    Full-time

    Commissions Administrator (TruStone Financial).Regular Full‑Time Professional Mississauga, ON, CA.Compensation: Base Salary Range: $50,000 - $69,000 per year.The posted range reflects the base sala... Show more

     • Promoted

    Senior Real Estate Specialist

    Federated Co-operatives LimitedMississauga, Peel Region, CA
    Full-time +1

    Federated Co-operatives Limited.Federated Co-operatives Limited.Federated Co-operatives Limited (FCL) is hiring a.Facility Design & Development team.This position can be a remote opportunity and ca... Show more

     • Promoted

    SmartCentres Property Accounting Director

    SmartCentres REITvaughan, york region, Canada
    Full-time

    Take charge of property accounting as SmartCentres' Director, ensuring accurate financial reporting and operational effectiveness.Cultivate team performance with a strategic focus on process enhanc... Show more

     • Promoted

    Assistant Property Manager

    TriovestMississauga, Peel Region, CA
    Full-time

    Direct message the job poster from Triovest.Accelerate your career with Triovest, now part of Colliers.When you join Colliers, you join an award-winning employer with recognition from Best Workplac... Show more

     • Promoted

    Property Administrator - Multi-Residential

    MorguardMississauga, Peel Region, CA
    Full-time

    The Property Administrator is accountable to the (Senior) Property Manager or (Senior) District Manager for managing daily and periodic administrative functions for the residential building to enab... Show more

     • Promoted

    Property Manager Accounting Professional

    Coldwell Banker Real Estate Management LeadersBrampton, Peel Region, CA
    Full-time

    We are seeking a Property Accountant for our Ontario office, specializing in full-cycle property accounting.This is a fantastic opportunity to contribute to a well-regarded property management comp... Show more

     • Promoted

    Survey Taker: Earn up to $25 per survey (Remote)

    Earn HausWest Lincoln, ON, CA
    Remote
    Full-time +1

    Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

     • Promoted

    Real Estate Sales Buyers Agent

    Keller Williams Signatureburlington, halton region, Canada
    Full-time

    Are you ready to elevate your real estate career? At KW Edge, we’re excited to welcome driven individuals ready to embark on a journey of growth and success.As a Buyer’s Agent, you’ll play a vital ... Show more

     • Promoted

    Organized Office Administrator in Travel Sector

    Peerless Travel GroupVaughan, York Region, CA
    Full-time

    Join our dedicated team as an Office Administrator, where you'll provide crucial support for operations in our Travel and Tours divisions.This is a unique chance to enhance your organizational skil... Show more

     • Promoted

    Travel Office Administrator in Thornhill

    Telescope RecruitmentVaughan, York Region, CA
    Full-time

    Join a prominent Canadian travel company as an Office Administrator, providing essential support to the Travel and Tours divisions in Thornhill.Focus on client service and operational efficiency.Th... Show more

     • Promoted

    Product Specialist - Property (ON)

    Echelon 56Mississauga, Peel Region, CA
    Full-time

    Echelon Insurance provides Personal and Commercial Specialty Insurance solutions to protect Canadian families and businesses across Canada, through our trusted network of Broker partners.Echelon is... Show more

     • Promoted

    Compass Property Operations Administrator Role

    Compass CommunitiesMississauga, Peel Region, CA
    Full-time

    Drive tenant satisfaction with Compass Communities as a Property Operations Administrator in Mississauga.Focus on accurate financial processes related to rent and utilities.With over 70 communities... Show more

     • Promoted

    Commissions Administrator (TruStone Financial)

    Empire LifeMississauga, Peel Region, CA
    Full-time

    Commissions Administrator (TruStone Financial).Compensation: Base Salary Range:.The posted range reflects the base salary for this position only.TruStone is looking to hire a Commissions Administra... Show more