Business Assistant, Institutional Asset Management

Nous bâtissons une banque axée sur les relations pour un monde moderne. Nous recrutons des professionnels talentueux et passionnés qui ont à cœur de faire ce qu’il faut pour nos clients.

À la Banque CIBC, nous misons sur vos forces et vos ambitions pour vous donner le pouvoir d’agir. Les membres de notre équipe disposent de ce dont ils ont besoin pour apporter une contribution significative et être valorisés, à la fois pour ce qu’ils sont et ce qu’ils font.

Pour en savoir plus sur la Banque CIBC, visitez le site .

What you’ll be doing

As a Business Assistant in Institutional Asset Management, you will be responsible for providing administrative support to the Institutional Asset Management teams. In this role, you will monitor and ensure adherence to established administrative and operational processes, as well as control standards, contributing to the effective and efficient functioning of the business group.

The expected annualized base salary range for this role is $50,840 to $59,350.

The base salary is determined by a variety of factors, including the candidate’s skills, experience, and job-related knowledge, as well as geographic location and specific business needs. Our compensation philosophy supports ongoing growth and development, enabling progression within the salary range as team members advance in their roles.

We are committed to providing fair, equitable, and competitive compensation opportunities for all employees and we encourage open conversations about compensation throughout the recruitment process.

How you’ll succeed

• Administration - You will be responsible for providing comprehensive administrative support to the department by exercising independent judgment and discretion in day-to-day operations. This role involves coordinating and prioritizing your reporting leader's daily activities, identifying and resolving potential issues such as calendar conflicts and shifting priorities. You will ensure effective communication by disseminating internal information to departmental personnel and managing correspondence, presentations, and reports, including financial and expense reports. Additionally, you will coordinate meetings for business development managers, consultant relations managers, and client relationship managers, handling all travel arrangements to maximize efficiency. Your role will also include preparing briefing materials for meetings, organizing conferences and special events, and identifying opportunities to improve operational processes, making recommendations to management and implementing approved changes.

• Project Administration Support - You will play a key role in managing projects by developing and maintaining administrative procedures and processes that ensure productive and efficient office operations. This includes composing moderately complex letters, memorandums, and reports on behalf of your reporting leader by identifying necessary information, conducting research, and compiling data from various sources. You will coordinate and manage activities related to assigned programs and office relocations, plan administrative activities to meet service standards, and maintain accurate program and project records. Additionally, you will proactively suggest improvements to enhance procedural and administrative activities.

• Budget Administration Support - You will verify, and process invoices charged to the department in accordance with established signing authorities. You will identify discrepancies, conduct research, and implement corrective adjustments as necessary. Additionally, you will verify and process expense reports, analyzing trends and addressing any discrepancies. You will ensure that financial obligations related to corporate accounts, such as payments for external consultants, legal services, and telephone conferencing, are met. Furthermore, you will create profiles for department staff and provide training on online expense reporting, while staying informed about CIBC’s expensing policies to ensure compliance.

• Personnel and Facilities Administration - You will manage personnel administration responsibilities, including maintaining vacation records and absences for the department. You will ensure appropriate arrangements are made for setting up new hires with workstations, PCs, telephones, office supplies, and building passes, as well as managing transfers within CIBC and the exit process for departing employees. You will maintain the security and confidentiality of central personnel files, ensuring they are comprehensive and compliant with CIBC policies and legal requirements, including timely documentation of personnel absences and illnesses. Additionally, you will promote effective team relationships.

Who you are

• You can demonstrate working knowledge of CIBC’s organizational structure and business activities as the relate to the unit in which the incumbent works as well as knowledge of CIBC’s external business relationships and partners and their executive personnel is required at this level.

• You have strong interpersonal skills and communication skills, both verbal and written, to interact with a wide range of individuals in a wide range of situations, which often require tact, diplomacy and discretion.

• You're technically savvy. Proven and excellent working knowledge of PC software applications including Word, PowerPoint and Excel. Ability and initiative to use new software programs.

• You have excellent organization skills sufficient to be able to “multitask” and to change priorities as required.

• You know that details matter. Detail oriented individual/accuracy of work is critical.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

Ce que la Banque CIBC vous offre

À la Banque CIBC, vos objectifs sont une priorité. En fonction de vos forces et de vos ambitions, nous nous efforçons de créer des occasions qui vous permettront d’exploiter votre potentiel.

• Nous nous efforçons de vous récompenser de façon personnalisée et pertinente, notamment en vous offrant une rémunération concurrentielle, des avantages bancaires*, du soutien pour votre bien-être et d’autres offres, comme des programmes d’aide aux employés et à leur famille et Créateur de moments, notre programme social de reconnaissance basé sur des points.

• Grâce à nos espaces et à nos outils technologiques, il devient facile de réunir les grands esprits pour créer des solutions novatrices qui améliorent les choses pour nos clients.

*Sous réserve des modalités du programme

Ce que vous devez savoir

• La Banque CIBC s’est engagée à créer un milieu de travail intégrateur où tous les membres de l’équipe et les clients se sentent à leur place. Nous recherchons des candidats dotés d’un large éventail de compétences et offrons une expérience accessible aux candidats. Si vous avez besoin d’une solution d’adaptation, écrivez à .

• La Banque CIBC s’engage à faire preuve de clarté dans le cadre de son processus d’embauche. Tous les affichages visent à pouvoir des postes pour lesquels nous recrutons activement, à moins d’avis contraire.

• Vous devez être légalement admissible à travailler au Canada dans les lieux précisés ci-dessus et, s’il y a lieu, détenir un permis de travail ou d’études valide.

• Nous pourrions vous demander de remplir une évaluation fondée sur les attributs et d’autres tests de compétences (comme la simulation, la programmation, la maîtrise du français)

• Nous utilisons des outils d’intelligence artificielle pendant le processus de recrutement. Notre objectif pour le processus de demande est d’en apprendre davantage sur vous et sur tout ce que vous avez à offrir, et de vous donner l’occasion d’en apprendre davantage sur nous.

Lieu de travail

Toronto-141 Bay, 18th Floor

Type d’emploi

Temporaire (Fixed Term)

Heures de travail hebdomadaires

37.5

Compétences

Analyse de flux de trésorerie, Connaissance du produit, Expérience client (CX), Pensée analytique, Portefeuilles d'investissement, Service client, Soutien après-ventes, Transaction bancaire